• Schedule meetings, appointments, and manage the CEO’s calendar to ensure optimal organization of their day-to-day activities.• Arrange travel, accommodations, and itineraries for business trips.• Handle incoming and outgoing communications, including emails, phone calls, and mail. Filter and prioritize communication based on importance and urgency.• Draft correspondence, prepare presentations, and manage other communications on behalf of the CEO.• Organize and prepare for meetings, including venue booking, agenda preparation, and distribution of materials.• Take minutes during meetings and follow up on action items.• Assist with project management tasks, keeping track of deadlines, deliverables, and coordinating with other team members.• Manage special projects assigned by the CEO, ensuring timely completion and reporting on progress.• Handle sensitive information with confidentiality and integrity.• Act as a gatekeeper to the CEO, managing access to them both in person and digitally.• Liaise with other staff and external contacts to ensure smooth office operations.• Prepare expense reports, manage invoices, and assist with budget preparation and monitoring.• Occasionally, assist with personal errands or tasks as needed by the CEO.

• Manage the CEO Office.• Receive all issues that come to the head office and direct them to the respective departments.• Responsible for all internal and external travel arrangement for all department heads.• Liaison between the head office and the cafes.• Review sales on daily sales and report them to the CEO.• Double check daily, weekly and monthly reports.• Arrange meetings for the CEO with internal department heads and external parties.• Manage and arrange all details regarding to the meetings.• Follow up and make sure that all recommendations are executed.• Participate in negotiation of different agreements.• When there is a new opening, arrange and liaison between different parties and follow up that each party is executing their tasks in due time.• Coordinate with Head office in Orlando regarding Operation , marketing and any subject that arises.

• Manage the office premises.• Managing translation and administrative tasks by telephone and/or email as needed.• Manage all administrative and logistical tasks, as needed.• Management of team and affiliated Psychosocial Workers.• Daily management of online databases including Master Lists of cases and updates on status of new cases.• Management of office expenses.• Managing Hotel reservations, tickets and other needed travel arrangements.• Liaison for office finance and administration with Terre des Hommes.• Preparation for weekly, monthly and annual organizational statistics.• Organizing activities and logistics for guests of the organization.• Attend classes and provide administrative support as needed.• Provide translation for correspondence, documents, reports, training materials, email and other written materials in a timely manner.• When needed, as emergency translator.• Other tasks as needed for office administration and daily logistics.

• Development & implementation of effective recruitment strategies in order to attract, screen, recruit & select highly qualified candidates.• Develop a pool of profiled CVs of suitable candidates in the different areas required for our customers.• Interviewing short listed candidates through (Phone interviews & face to face interviews) to fill open vacancies.• Head Hunting upon clients’ requests.• Prepare job descriptions & job profiles as per requirements of our customers & the Company strategy.• Review applications, conduct initial phone interviews & face to face interviews for candidates & administer all required tests (IQ-English- Computer) in addition to evaluating candidates for vacant positions together with my Boss.• Responsible for updating corporate recruitment/ HR website, (updating & posting jobs, filtering CVs.)• Review & update the HR filing system.• Maintaining the recruitment database.• Coordinate & track media advertising.• Support various HR admin. functions.• Executing marketing plans that support our HR services in order to attract new customers.

• Responsible for all deals with print houses.• Liaising with distributors.• Handling payroll for full time and part time writers and administration employees.• Responsible for dealing with all governmental institutes.• Handling all the office needs starting from supervising the clerical work till the office rent.

• Assist the General Manager in terms of administration work and follow up with management team• Follow up on urgent items to ensure they are handled in appropriate time• Screen appointments and phone calls for appropriateness and urgency, organize schedule, and monitor the daily calendar• Scheduling meetings with high profile officials, attending and taking minutes. Organizing general meetings, special events, traveling schedule and hotel reservations • Executing research and development of presentations on certain industry issues as directed• Composing and editing highly confidential correspondence • Ensuring filing systems are maintained & up to date in both electronic and hard copies.• Translate from Arabic to English and vise-versa for General Manager & other departments whenever required in a timely manner. Maintaining an updated master file of company telephones & contacts • Other duties related to the position as required by the General Manager.