Mary Beth Stratton Email & Phone Number

Highly organized, solution-oriented, and self-directed Senior Executive Assistant bringing 25+ years of experience supporting C-Suite officers and senior level executives in diverse, fast-paced, and challenging global corporate environments. Exceptional time management with the ability to prioritize and anticipate next steps while managing multiple moving parts. Adept at managing complex calendars, coordinating high-level meetings, and optimizing executive productivity. Exhibits a solid work ethic, professional demeanor, and business acumen while always maintaining the highest level of confidentiality and discretion. Effective communication skills, attention to detail, and proficiency in technology tools ensure seamless execution of tasks and projects. PROFESSIONAL STRENGTHS Provides high-quality executive support and being committed to the success and productivity of the executive. Trustworthy in handling sensitive information and maintaining an elevated level of discretion and professionalism.  Effective communication skills, adept at conveying information clearly and concisely in both written and spoken formats. Active listening to ensure accurate interpretation of information. Resourceful in resolving issues and preempting potential challenges. Adjusting to shifting priorities and navigating unexpected situations. Excellent prioritization and time management; meeting deadlines and seeing projects to completion without sacrificing quality. Personable and able to foster positive relationships with internal and external partners and collaborate across multiple levels with a strong professional presence.  Proficient in the use of Microsoft Office Suite (Outlook, Teams, Word, and Excel), in addition to PowerPoint, Concur, SAP, and virtual meeting platforms.

Listed skills include Project Planning, Office Management, Process Scheduler, Customer Service, and 15 others.

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  C-Suite Sr. Executive Assistant

  Fluor

  Mar 2006 - Present - Irving, Tx

   Organizing and coordination of all aspects of meetings, events, and complex global conferences; venues, catering, AV, presentation preparation, and social activities. Budget management to minimize unnecessary costs, and on-site supervision to ensure smooth execution of event, while meeting the expectations of stakeholder.  Complex day-to-day scheduling, management of multiple calendars and coordinating high-level meetings. Manage and triage emails, respond appropriately, and ensure requests are actioned and followed through to completion. Domestic and international travel arrangements including passport and Visa processing, air travel (private and commercial), accommodations, ground transportation, and destination support. Creating travel folders, itineraries and providing other pertinent information (customs and cultural protocol) and business documentation (agendas, background on meeting attendees, and presentations) to ensure the executive’s time is organized, optimized and efficient.  Preparation and timely submission of accurate expense reports and reconciliation of budgets. Auditing and approving expense reports on behalf of the executives. Ensuring corporate policies and procedures are adhered to. Performs research and writes executive summaries, meticulous reviewing of materials for board of directors, and creating internal and external communications, as necessary. Acts as partner to the Executive; communicating timely and necessary information, giving updates on schedules, personnel issues, and unexpected incidences, and being committed to their success and productivity. Developing and maintaining internal and external relationships, represent the organization and Executive in a positive and professional manner.