Responsible for managing the firm's finance, HR, payroll, and general office operations. BookkeepingAP and AR, Budget ManagementMonthly reconciliation of accounts (bank, credit cards, etc.)Payroll and benefits administration

Responsible for all office operations including accounting, human resources, office systems and infrastructure, contract management, and implementation of core values. Key duties include management of external contracts for accounting and IT, company insurance and benefits administration, implementation of audit(s) and payrolls, and ensures labor law compliance and administration of required corporate filings for both the Downtown Sacramento Partnership and Foundation.

Responsible for managing the company’s operations to provide an optimal functioning and efficient office environment in which the departments can effectively execute stakeholder programs. Manage all functions related to HR, payroll, AP/AR and benefits for the Downtown Sacramento Partnership. First level contact for all IT support and company software.

• Provide management and coordination of the administrative functions for the department. • Coordinate department administrative operations.• Review, track and prepare data for budgeting; maintain records and databases.• Prepare regularly scheduled reports using specialty software and Excel.• Keep current on personnel policies, rules, and regulations and keep other staff informed of same. • Initiates and controls a variety of personnel activities, maintains employee files and correspondence, and is contact point for consolidating department responses to higher level requests. • Other duties include property/equipment/uniform inventory management, coordinating space and departmental office organization.

Accounts Payable & Receivable:• Review coding, input and process invoices accurately and timely in accordance with established policies and procedures• Process, match and prepare checks/payments for distribution• Correspond with vendors and respond to inquiries• Input and maintain customers and vendors in accounting system • Maintain records for all accounts payable & receivable transactions• Prepare monthly customer billings• Collect and apply payments (cash, checks and credit card)• Review bank statements and coordinate month-end reporting with company Accountant• Prepare bank depositsHuman Resources:• Coordinate on-boarding of new employees• Conduct New Hire Orientation for all new employees• Meet with terminated employees to explain, distribute, review and ensure completion of all personnel paperwork and coordinate with other management staff to collect keys, IT devices• Maintain copies of all paperwork, as directed, in personnel files.• Assists with bi-weekly payrolls as needed.Backup Reception:• Occasionally assist visitors and callers by answering questions, providing published literature, or directing them to the appropriate staff members or departments.• Answer, screen and refer calls and inquiries to appropriate party.• Will prepare office for meetings when requested• Will assist with orderliness of common office areas (reception, mail room, break room, conference room, etc.), and restocking of supplies.

● Maintain the order, preparation, and cleanliness of the classroom and materials.● Execute instructional lessons for all areas of the classroom as directed by Lead Teacher.

● Maintain and supervise the order, preparation, and cleanliness of the educational materials and environment.● Plan, prepare and execute lessons for all areas of the classroom within the scope of the Montessori method.

● Assist in research and data analysis in support of inside counsel and Sr. Paralegal staff● Manage all completed contracts using database software. Advised Contracts Attorneys of term expirations and other issues related to contract provisions.● Process subpoenas issued to eBay and its subsidiaries.