Mary Jo Devlin Email & Phone Number

Eddystone, Pa

Administrative support to Project Management team and office coordination of ERC ProjectAttend weekly contractor meetings, record and distribute minutesMaintain project files per company standardsForward submittals, RFI and other documents to appropriate team member for review, approval and maintain log.Coordinate pre-job meetings and packagesLiaison with contractors and vendorsVerify LEMs (scorecards) and input into database to track construction costs for 500+ onsite workers daily.Ensure all costs and hours expended on the project are allocated to correct budget.Interface with contractors to ensure timely and accurate submittal of daily Lems, updates and Earned Value reports.Anticipate and initiate appropriate action to conserve Project Manager’s time, schedule and access.

Conduct research and prepare statistical reports to assist VP of sales and the sales teamPrepare and coordinate mass mailings and emails utilizing mail merges which has resulted in increased salesAssist in scheduling, lead generation, arranging meetings and following up on tasksIdentify new selling opportunities utilizing market research and follow up with prospectsCoordinate deployment of processes to sales teamProficient in information systems including Navision, Sims and Salesfoce

Responsible for processing detailed customer office furniture orders from inception through delivery with focus on 100% customer satisfactionSpecialize in coordinating placement, delivery, tracking, problem resolution and deadline commitmentsInform team of all significant developments in order process. Primary customer contact to answer questions, update order status and problem resolutionAssist salespeople with quoting parts and small sales inquiriesDevelop solutions for efficiency of the sales process

Assist the Zone Vice President in day-to-day operations of leading, coaching and mentoring 500 stores in the Northeast corridorExtensive report generation using ExcelPlan, coordinate and attend zone meetings

Various administrative duties for middle management at AstraZeneca in HR DepartmentResponsible for onboarding process for new hires using Peoplesoft/WebrecruiterConduct background checks, update hiring requisitions and spreadsheetsGeneral Administrative duties for Gilbane Construction at SAP

Assistant to five Regional Sales Managers including maintaining all schedules and meetings in OutlookOffice Management of Support Center including finances, budgets, report generation and operational plans.Supervise, train and develop office support staff and 250 virtual insurance agentsManage multi region recruiting and training activities with emphasis on retention and sales goalsResponsible for the testing, roll out and support of the new lead management system (Siebel)Support the sales team in the roll out and ongoing training regarding the new processLead management including ordering, distributing, inventory and lead efficiency using Siebel