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• Senior Level Support: Seasoned expert in managing calendars, travel, and support for Executive level Management. Has a keen sense of knowing what an Executive needs before he/she asks.• Administrative: Able to efficiently handle multiple calendars, schedule, plan and run meetings, and host visitors. Highly capable of arranging and processing official travel; composing and editing office correspondence and briefings; and calculating a variety of metrics. • Communications: Possesses skills to effectively and efficiently interact with all levels of management from multiple facets including government agencies and the private sector using written and verbal communication methods. • Project Management: Trained and experienced in Project management to include schedules, budget, resources, milestones and reporting.• Finance: Proficient knowledge of payroll processing, travel vouchers, budgetary databases, accounts payables, and creating/maintaining spend plans.• Computers: Expert in Microsoft office products: Excel, PowerPoint, Word, Access, and Project. Strong working knowledge of Oracle, Visio and SharePoint. Proficient in Windows, Linux and UNIX platforms.
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Executive AssistantStibo Systems Jun 2023 - PresentHøjbjerg, Dk• Executive Support: Provided comprehensive support to the Chief of Sales, Chief Product Officer, and Chief Delivery Officer, managing their calendars, facilitating presentations, and handling leave/expense approvals. Collaborated with other Executive Assistants to ensure seamless coordination across all senior officers within the company. Vigilantly monitored Outlook inboxes for time-sensitive matters requiring immediate attention, ensuring efficient resolution.• Administrative: Orchestrated the scheduling and preparation of management meetings and training sessions, adeptly crafting PowerPoint presentations as required. Facilitated logistical arrangements such as catering and dinners, alongside coordinating training activities. Meticulously tracked travel approvals and managed invoices to uphold financial transparency and accountability.• Travel Assistance: Expertly managed travel logistics, leveraging Concur to arrange reservations and streamline the booking process. Administered post-travel expense reporting procedures, ensuring timely and accurate reimbursement for incurred expenses. Played a pivotal role in beta testing a new travel system, contributing to the enhancement of company-wide travel processes.• Conferences: Assisted in the scheduling and organization of company conferences, providing invaluable support to project managers throughout the planning and execution phases. -
Staff AccountantIntelsat Oct 2022 - Jun 2023Mclean, Va, Us• Journal Entries: Prepared meticulous journal entries and accompanying documentation for both the General Ledger and project subledger, ensuring accuracy and compliance with financial standards.• Reporting: Conducted thorough research to identify and rectify variances before meticulously preparing reconciliations, schedules, and reports for review by the Director and Vice President, providing actionable insights.• Purchase Requests: Reviewed and approved purchase requests pertaining to both operating and capital expenses, exercising keen attention to detail to uphold financial integrity.• Project Oversight: Evaluated and processed requests for new projects across the entire company, while routinely reviewing project statuses quarterly to assess completion and capitalize assets in service.• Monthly Closing Duties: Executed comprehensive monthly closing duties, including processing accruals, submitting necessary journal entries, importing costs, and running depreciation analyses.Conducted the closure of business units within the Fixed Assets Module and Project module to maintain accurate financial records.• Collaboration: Engaged in collaborative efforts with teammates and colleagues from diverse teams to address financial inquiries from auditors and other stakeholders. Provided assistance and support to coworkers in problem-solving endeavors related to journal entries and reconciliations. -
Administrative CoordinatorIntelsat Apr 2017 - Oct 2022Mclean, Va, Us• Financial Management: Managed and updated budgets for two distinct divisions, overseeing operating expenses exceeding $7,000,000 and capital expenses exceeding $5 million. Facilitated purchase request processes and generated monthly budget reports, meticulously tracking financial metrics such as labor and project costs. Collaborated with Finance and Planning teams to forecast budgets across multiple years, contributing to strategic financial planning initiatives. Played a pivotal role in implementing new Oracle Cloud and ServiceNow databases to enhance operational efficiency.• Administrative Support: Assisted in scheduling and preparation for management meetings and training sessions, maintaining organizational charts and headcount sheets. Provided logistical support including creating PowerPoint presentations, managing office supplies, arranging catering, coordinating training sessions, and welcoming and escorting visitors.• Travel Assistance: Managed all aspects of travel arrangements, including visa procurement and vaccination requirements, while diligently processing post-travel expense reports.• Project Management: Collaborated closely with the Project Management team to update project information within the iPro project management software. Liaised with engineers to update project metrics on the SharePoint site and reconciled project management databases with executive dashboard data.• Human Resource Support: Facilitated the onboarding process for new hires, collecting payroll forms, scheduling orientations, and facilitating introductions to the team. Managed security paperwork, issued security badges, and maintained building access for employees, ensuring a smooth transition into the organization.
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Administrative AssistantChenega Corporation Oct 2016 - Mar 2017Anchorage, Alaska, Us• Administrative: Scheduled meetings and reserved conference rooms for branch meeting. Compiled agendas and prepares handouts/slide decks for the monthly All Hands Branch meeting. Prepares reports on all eClearance data for management use; maintained up to date personnel listing which includes emergency contact roster and phone list. Created and updates organizational charts for each team within the branch, to include a chart with pictures. Ordered office supplies and processed training requests as needed. Maintained several Access Databases to ensure data integrity and accuracy for quick and efficient retrieval of reports.• Human Resources: Responsible for scheduling interviews with potential new staff and ORISE fellows; responsible for the logistics of interviews. Created new employee binder for any new staff or contractor to the branch and walked them through the onboarding and orientation process.• Travel Assistance: Responsible for reviewing available conferences, communicating with team leads on attendees and submitting employees for conference participation. Once approved to attend, communicate with team deputies to ensure participants submit proper forms for traveling. -
Special AssistantCia Aug 2008 - Sep 2016• Travel Logistics: Coordinated and processed travel. Streamlined entire process: made reservations, completed paperwork, obtained approvals and created vouchers. Designed a system to track travel metrics of officers for use by senior management.• Communications: Wrote and distributed official correspondence and cables for the office. Created and updated briefings for official visitors to include senior CIA leadership. Wrote reports to distribute to senior management in Washington.• Finance: Processed financial vouchers for office personnel to be reimbursed for official travel as well as entitlements in MOSAIC and in Go Travel. Managed and tracked budget to include maintaining current budget, an unfunded list, and future portfolios.• Project Management: Acted as site project manager for several high profile projects. Successfully completed a multi-agency project on networks mandated by the Office of the Director of National Intelligence.• Administrative: Supported senior officers by managing calendars, travel and correspondence. Utilized multiple databases to track correspondence, to foster efficiency and to ensure data integrity. Mentored and assisted junior officers and the locally employed staff. Performed all duties of Office Manager including scheduling, payroll, customer service, filing and photocopying.• Intelligence Analysis: Used multiple databases to collect intelligence. Analyzed the intelligence using tools such as Analyst Notebook and ArcGis. Wrote reports bases on analysis; some of which went to senior leadership in Washington.
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Cost AccountantDynanet Corporation Dec 2006 - Jun 2008Elkridge, Md, Us• Security: Maintained all security files on cleared contracts and personnel. Created and maintained a professional relationship with the Industry Security Representative. Facilitated all clearance and visit requests.• Finance: Was instrumental in obtaining and setting up a new accounting system for the company, which met all DCAA requirements. Completed payroll and expense reports for personnel. Maintained and updated GSA schedule. Processed and tracked accounts payable. -
Budget Accountant/Project Management And PlanningNorthrop Grumman Tasc 2004 - 2005•Administrative: Responsible for day-to-day organization and support of customer’s department. Managed division chief’s calendar, scheduled meetings, took minutes, and maintained files. •Finance: Processed payroll and completed all paperwork associated with payroll. Created and processed Purchase Requests and Military Interdepartmental Purchase Requests (MIPRs) for the office. Tracked all purchase requests, MIPRs and travel authorizations for the Division Chief. Used expert knowledge of FASP, Trinity and Rosedust to monitor and manage budget.
Marybeth Smith Skills
Marybeth Smith Education Details
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Wake Forest UniversityGeneral -
Hereford High SchoolHigh School Diploma
Frequently Asked Questions about Marybeth Smith
What company does Marybeth Smith work for?
Marybeth Smith works for Stibo Systems
What is Marybeth Smith's role at the current company?
Marybeth Smith's current role is Executive Assistant.
What is Marybeth Smith's email address?
Marybeth Smith's email address is ma****@****sat.com
What is Marybeth Smith's direct phone number?
Marybeth Smith's direct phone number is +141085*****
What schools did Marybeth Smith attend?
Marybeth Smith attended Wake Forest University, Hereford High School.
What are some of Marybeth Smith's interests?
Marybeth Smith has interest in The Color Run Thailand, Wipeout, Baseball Moms Rule, Community, Health/beauty, Friendly Dog Village, Baseball, Hotel And Lodging, Ian Somerhalder, Landmark And Historical Place.
What skills is Marybeth Smith known for?
Marybeth Smith has skills like Project Management, Microsoft Office, Budget And Finance, Travel Assistance, Metrics Reporting.
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