Mary Frost Email & Phone Number

Grand Rapids, Mi, Us

United States

Nashville, Tennessee, United States

• Maintained seven detailed multiple time zone calendars• Organized meetings• Communicated on behalf of seven doctors with internal and external contacts• Managed all travel arrangements and reservations for multiple doctors• Coordinated with other administrative assistants to coordinate schedules with other doctors• Processed the onboarding process for all incoming research student interns for the Hematology/Oncology department• Managed and updated Doctor's biosketches• Managed and updated Doctor's Curriculum Vitae• Processed reimbursements, expense reports, and receipts

Plano, Texas, United States

• Managed all customer communication with 300+ student participants and their parents per year via email, text, and phone• Managed the organization' inbox• Project Manager for 15+ mission trips per year• Assisted 5+ Directors in a one-on-one setting with daily administrative tasks• Maintained the department calendar with 500+ financial due dates and travel dates every year• Coordinated expense reports, account reconciliations, cash deposits, budgets, and check requests• Managed the company credit card and expense reports with $300,000+ charges per year• Managed relationships with internal and external constituents, was the gatekeeper with department directors• Supported with the planning of fundraising events logistics, communication with donors,• Supported the organization's nonprofit compliance• Liaison between the accounting department and the short-term missions department• Relationship manager for outside contacts of the company• Coordinated and purchased travel bookings for 300+ customers every year• Created an intricate organization system for participant requirement tracking used by both internal employees and external customers• Oversaw 500+ financial due dates per year with vendors, clients, departments, payment deadlines• Managed 300+ customer fundraiser pages, confidential documents, background checks• Spearheaded budgets, account and trip reconciliation, invoices, check requests, refunds, EOY tax deductible receipts, and processed payments• Monitored all customer fundraising, communicated with customers of outstanding due balances• Maintained Salesforce and Blackbaud accounts, produced regular detailed progress reports daily with updated numbers

Plano, Texas, United States

• Managed ongoing customer communication with 300+ participants• Provided a positive first impression of the organization with incoming guests• Maintained telecommunication for the front desk• Coordinated meetings, room bookings, and organized catering• Organized and maintained office supply and inventory

Wylie, Texas, United States

• Coordinated tax-deductible receipts for 50+ donors a year• Organized financial bookkeeping and staff reimbursements• Oversaw School Registrar duties, managed school applications and admissions• Planned and coordinated travel for three overseas six-week trips for 30+ people• Assisted the Base Director of the organization

Grand Rapids, Michigan, United States

As a Jewelry Desk Sales Associate I managed customers, the cash register, the jewelry cases, the safe, and layaway.

Grand Rapids, Michigan, United States

I served with the coordinator of the Grand Rapids, Michigan chapter of the End Slavery movement. During my time I helped plan a city-wide sex-trafficking awareness event. I helped promote and coordinate the event. I was able to be a part of the Michigan Abolitionist Project meetings with officials and leaders in the movement from all over the state of Michigan.

Bachelor Of Arts - Ba, Project Management

Associate Of Arts - Aa, General Studies