Mary K. Smith Email & Phone Number

New York

New York, Ny

Greater New York City Area

Greater New York City Area

Managing multiple calendars and projects for busy Executives. Coordinating off site meetings. International travel arrangements including visas.

New York, New York

AVP Senior Executive Assistant-Relationship & Product Management in GTO. (Global Technology Organization) Specializing in Social Engineering.

Greater New York City Area

Project ManagementProcurementPreparing Concur Expense ReportsEmployee Engagement EventsLove what you do

Greater New York City Area

New York, New York

Accomplished Executive Assistant/ Project Coordinator with experience providing executive level support for various professionals. At all times, Demonstrates a proven ability to provide administrative/secretarial support to multiple departments and/or divisions. Sound judgement, flexibility and command of technology and social media, are just a few of the qualifications I bring to management and their teams.

New York, New York

• Heavy calendar keeping and resource scheduling for two Vice Presidents in Hardware & Telecom Sourcing and their teams.• Detailed Expense Reporting with Concur/My Expenses/Pagasus Accounting software portals• Ariba /SRm Procurement. And the tracking and filing of departments expenses• ECM Electronic Contract Management database manipulation.

Extensive Global calendar keeping, Live Meeting, Share Point and other administrative tasks for high level executives. Fast paced and exciting, this position embraces social media and expert use of technology.

•Heavy Expense reporting with CONCUR./My Expenses expense systems.•Excel 2007 reports of Digital Library/Global Technology library.•Scheduling meetings using Outlook.•ARIBA/SRm Procurement, including desktop asset management.•Extensive use of Word 2007 for mailing projects.•Coordination of domestic/international travel arrangements using American Express travel portal.•Training in bank industry standards and practices using company education modules.

Web content, copywriter & project planning.

Looking for a Professional Corporate Executive Assistant? Let's meet. Currently, I am looking to put my skills to good use in another forum. I was the Executive Assistant to the President and CEO of a cash management company. I have a solid work history and perfect references. Feel free to e-mail me. That way, I can provide you with a copy of my resume, and supply writing samples and test scores to you. I am a schedule keeper, meetings / events planner, travel agent, memo generator, procurement manager, accurate message taker, and gatekeeper. Some of my skills include Microsoft Outlook, Lotus Notes, Concur expense reporting, Excel and Quick Books Pro 2008. I am considered a dependable upbeat person. What sets me apart from most in my field? A solid work history, top notch skills, and my proven ability in helping management achieve excellence. Thank you for your consideration.

~Scheduled extensive domestic/international travel arrangements including private/commercial air, ground, hotel and dining; processed expenses incurred.~ Prepared and edited written correspondence for the President.~ Maintained complicated calendar for in/out of office meetings and corporate events; planned agendas, accommodations and ground transportation for parties~ Procurement of all supplies for the entire organization.~ Communications, Voice over work for the telephone system for the principal and existing companies~ Overseeing off-site storage of files and maintaining the shredded document schedule~ Updated company directory in Excel on a weekly basis.~ Paralegal duties-putting together the Summary Judgments and other legal documents needed for the business.~ Relayed accurate text and blackberry messages~ Comfortable handling confidential information

Electronically updating personnel records with Succession Planning Software and Talent Summary Matrix Software with heavy use of PowerPoint and Excel. This allowed management to sign off on performance reviews and have an ongoing electronic record of employee's progresses, and areas of improvement. In the past, these records were done by hand and filed as hard copies. Now these records are all electronic, saving the company time and money. Updating employee staff cards and records through People Soft 8.2.~ Generating electronic review and learning procedures for new hires.~ Preparing flow charts and binders for major presentation and management reviews. Assisting others in the department with clerical, typing, filing and general office duties. ata coordination using the Maersk Auto Rate System for the generation of new contracts Assignment providing all levels of support. ~ Power Point presentations, Word Microsoft Processing, and Microsoft Publisher. ~ Scheduling appointments and setting up meetings with Outlook. ~ Office management duties. Budget tracking, data entry in Access and Excel~ Creating and formatting presentations, manuals, reports, letters, faxes to clients and other documents Assisting other departments in taxation with filing, spreadsheets and presentations. ~ Prepared new hire packets for HR department.

The division was sold, the employees downsized. I took that opportunity to enter the private sector in a start up. I haven't looked back. My position is solid, with a growing company, not a large corporation whose time may have been past.

Financial tracking of all department expenditures and invoice payouts for thePackaging and Graphic artists in R&D. Management duties in cling meeting scheduling, events planning, team building and reward and recognition events. All logistical arrangements for Visitor's colleagues and applicants. Electronic time keeping with XTR program. Responsible for major filing projects for the graphics department. Power Point, Excel, Project, Access Outlook and Lotus Notes calendar keeping and meeting coordination.SKILLSPeople Soft and Successories programsMicrosoft Office (Word, Excel, PowerPoint, Outlook, Access)Lotus NotesInformation management using Web ExAmerican Express XMS management systems XTR electronic time reporting and compatible systems.QuickBooks Pro 2008

Business Administration Courses

Acting

Materials Management / Lucent Technology

Education record

Liberal Arts

Extensive course work in Liberal Arts and Business