Mary Lou Dortch Email & Phone Number

Lawrenceville, Georgia

Suwanee, Ga

Open all new project headers in Oracle, once the project has been awarded and the proposal, contract, and budget documents have been received by the Project Manager.Enter the agreements and budgets in Oracle. Oversee the balance of the project setup in Oracle is completed correctly by accounting in accordance with the terms and conditions of the contract.Keep track of any revisions to the projects by adding amended budgets and contracts in Oracle.Responsible for monthly project module close in Oracle.Work with the project managers and provide support on the performance of projects, including detail job cost analysis.Calculate and reconcile project revenue using percentage of completion as per ASC 606 standards.Complete the monthly project file templates to record the journal entries for revenue and costs.Reconcile and update Salesforce revenue to the project files and General Ledger.Provide Management with project performance files and Salesforce opportunities for the Monthly Business Updates.Responsible for closing completed projects in Oracle on a monthly basis.Prepare monthly forecasts for sales orders, revenue, costs, and field margin.Support Corporate Director of Finance with quarterly project performance and opportunities and other special projects as requested.Accomplishments:Prepared detailed procedures from project set up to billing in Oracle for both Fixed Price and T&M projects.Prepared detailed procedures for closing completed projects in Oracle.Prepared detailed procedures for the monthly project file to accurately report revenue, costs and field margin for month end close.Created a financial tool to pull various reports and data from Oracle for field projects to be utilized by the project managers for month end reporting purposes.

Norcross, Ga

Prepare and maintain necessary journal entries for two legal entities for month and quarter-end financial close.Prepare various account reconciliations and analysis of the general ledger.Responsible for daily cashbook reconciliation, cashbook journal entries and banking responsibilities.Assist with the cleanup of fixed asset inventory.Responsible for allocating expenses to projects.Process Sales & Use tax returns in 11 states and process Canada GST/HST/PST/QST taxes.Assist with the Accounts Payable department.

Alpharetta, Ga

Prepared and maintained necessary journal entries for monthly, quarterly and year-end financial close.Prepared various account reconciliations and analysis of the general ledger.Reviewed and approved expense reports that flow through the random audit process.Assisted with intercompany reconciliations and fixed asset depreciation entries and schedules.Served as backup for the Accounts Payable department for processing checks.Served as backup for the Treasury department for daily cashbook reconciliation, cashbook journal entries and banking responsibilities.Prepared all quarterly and annual statutory loss schedules for four legal entities.Completed loss information for statutory compliance filings for four legal entities.Reconciled and analyzed loss data and prepared loss ratio flux analysis for four legal entities.Accomplishments:Prepared detailed procedures for the Treasury department, Concur Expense Reporting System, and all statutory loss schedules.Programmed the account reconciliations to automatically pull detail from the general ledger.Created upload schedules from the loss work papers to the statutory financial reporting software which eliminated unnecessary data entry.Assisted with the implementation of the new loss cube database for statutory reporting.Programmed the statutory loss schedules to pull detail from the general ledger for balancing purposes

Alpharetta, Ga

Prepared quarterly and annual statutory financial reportingReconciled, reviewed and maintained GAAP and STAT trial balances.Prepared and maintained necessary journal entries for monthly, quarterly and year-end financial close.Assisted with the preparation of the annual audit statements.Completed statutory compliance filings for 31 states.Completed annual premium tax returns and quarterly estimate returns for 31 states.Completed municipal premium tax returns for 3 states.Installed and updated annual statement software and premium tax software packages.Accomplishments:Assisted with the implementation of the SAP general ledger system.Reformatted all account reconciliations for SOX Compliance.

Nocross, Ga

Provided financial support and guidance to the Operating Management Teams.Provided timely and accurate budgets, forecasts, and estimates as well as other value-added business analyses to operating and financial management as required.Provided financial controllership over balance sheet and income statements to ensure quality reporting of financial results.Maintained and upheld integrity of accounting reconciliation via timely audits and strong financial presence.Assisted in the preparation of business reviews and performed special studies as required.Prepared and maintained necessary journal entries for monthly, quarterly and year-end financial close.Prepared monthly time and expense invoices for the intercompany billing system for the Atlanta Support Group.

Roswell, Ga

Maintained data on agent commissions, customer rebates, and warehouse inventories for analysis purposes and direct link to the general ledger.Directed clerical activity to assure validity and accuracy of invoicing.Maintained required account analysis on warehouse inventories and plant inventories for tonnage reconciliation.Prepared and maintained necessary journal entries for monthly, quarterly and year-end financial close.Assisted outside auditors with financial information as required.Accomplishments:Developed and maintained proper procedures for billing processes and warehouse inventories.