Mary Noval Email & Phone Number

Vancouver, British Columbia, Canada

• Work closely with project managers, the financial director and PA Team located in Victoria office• Generating and monitoring metrics related to the company’s project portfolio• Tracking project budgets• Producing client invoices and collections• Administering project contracts• Supporting project managers• General administrative support

Vancouver, British Columbia, Canada

Provide senior level support to partners and managers with various administrative needs such as: calendar management, arrange and coordinate meetings, travel and other arrangements;• Support partners to ensure tasks and deadlines are met;• Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software;• Uses interpersonal skills and make sound judgment to decide how duties and responsibilities are completed;•… Show more Provide senior level support to partners and managers with various administrative needs such as: calendar management, arrange and coordinate meetings, travel and other arrangements;• Support partners to ensure tasks and deadlines are met;• Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software;• Uses interpersonal skills and make sound judgment to decide how duties and responsibilities are completed;• Guide/mentor junior admin staff on administrative duties;• Answer and manage incoming calls from clients or potential clients;• Liaise with internal staff at all levels to resolve administrative inquiries;• Prepare client materials and documents;• Assist in the preparation and submission of time and expense reports for the partner(s) supported;• Prepare written responses to routine inquiries (CRA follow up correspondence, forward mail to clients, etc.);• Update and ensure the accuracy of the organization's databases;• General clerical duties include; scanning, photocopying, faxing, mailing, filing and retrieval of documents, referencing materials, maintaining spreadsheets and ad-hoc tasks as required. Show less

Vancouver, British Columbia, Canada

• Diamonds purchasing with high degree of understanding based on Gemological Institute of America (GIA) and other approved certificates; • Call traders/cutters listed on Rapnet (Diamond wholesale); • Perform extensive research for each traders/vendors history and references, including building solid relationship;• Prepare wire transfer instructions, invoice and SOA;• Work closely with accounting confirming A/R are up-to-date;• Follow-up and communicate with Carats investors;… Show more • Diamonds purchasing with high degree of understanding based on Gemological Institute of America (GIA) and other approved certificates; • Call traders/cutters listed on Rapnet (Diamond wholesale); • Perform extensive research for each traders/vendors history and references, including building solid relationship;• Prepare wire transfer instructions, invoice and SOA;• Work closely with accounting confirming A/R are up-to-date;• Follow-up and communicate with Carats investors; • Follow-up with jewelers to ensure orders are up to speed;• Maintain data base, scanning and filing;• Manage shipping, and prepare all mandatory documents, including Commercial Invoice & North American Free Trade Agreement (NAFTA);• Meet and assist clients finding their dream Diamonds and mounting design;• Perform day today day duties as they arise. Show less

New Westminster

• Screening/interview and hire brand ambassadors;• Proof read and edit/customized sub-contractor agreements;• Manage customer inquiries generated from social networks and website;• Monitor the effectiveness of ongoing marketing communications activities link between our team and client (marketing communications);• Responsible for all client service and issue resolution while meeting all practice standards; • Coordinate clients contact, scheduling, prepare marketing materials… Show more • Screening/interview and hire brand ambassadors;• Proof read and edit/customized sub-contractor agreements;• Manage customer inquiries generated from social networks and website;• Monitor the effectiveness of ongoing marketing communications activities link between our team and client (marketing communications);• Responsible for all client service and issue resolution while meeting all practice standards; • Coordinate clients contact, scheduling, prepare marketing materials for meetings and events;• Prepare invoice and payroll using spreadsheet template;• Filing and maintain data base;• Perform SM Marketing; LinkedIn, FB, Google+ and Instagram;• Perform day today day requirements as required. Show less

Vancouver, Canada Area

• Researching and writing volunteer policies and procedures; • Liaising with departments within the organization, partnerships and assess the volunteering needs; • Generating appropriate volunteering opportunities and role descriptions based on the needs of the organization; • Raising staff awareness of the role and function of volunteers; • Ensuring there is appropriate support and training for volunteers; • Promoting volunteering (internally and externally) through… Show more • Researching and writing volunteer policies and procedures; • Liaising with departments within the organization, partnerships and assess the volunteering needs; • Generating appropriate volunteering opportunities and role descriptions based on the needs of the organization; • Raising staff awareness of the role and function of volunteers; • Ensuring there is appropriate support and training for volunteers; • Promoting volunteering (internally and externally) through recruitment and publicity strategies and campaigns; • Recruiting volunteers and ensuring they are appropriately matched and trained for a position; • Organize notes and provide inductions and training; • Monitoring, supporting, motivating and accrediting volunteers and their work; • Nominate volunteers for awards and organizing celebration events; • Offering advice and information to volunteers and external organizations through face-to-face, telephone and email contact; • Keeping up to date with legislation and policy related to volunteering and making any necessary modifications to accommodate changes; • Maintaining databases and undertaking any other administrative duties. Show less

Vancouver, Canada Area

• Maintain records database, file destruction and off-site file retrievals; • Assist/create worksheet template for legal assistantsReception: • Welcome guests in a friendly and at most professional manner;• Facilitate all incoming and outgoing communications; • Organize and setup boardroom equipment for meetings;Highlights: 2012 – 2013Effectively created systematic procedures for Records movement and successfully reduced off-site storage by allocating over 2000 boxes… Show more • Maintain records database, file destruction and off-site file retrievals; • Assist/create worksheet template for legal assistantsReception: • Welcome guests in a friendly and at most professional manner;• Facilitate all incoming and outgoing communications; • Organize and setup boardroom equipment for meetings;Highlights: 2012 – 2013Effectively created systematic procedures for Records movement and successfully reduced off-site storage by allocating over 2000 boxes that contains ancient files, including finding priceless antique law books that were misplaced when the firm relocated. Show less

Edmonton, Alberta Https://Www.Wcb.Ab.Ca/

• Manage claimant’s, employers and WCB staff records;• Print files, microfiche, photocopying and file digitization;• Request off-site files and videos, copying and distribute;• Coordinate maintenance for office equipment;• Work closely with Work Coordinator and provided day to day support on her daily schedule;• Assist in training, mentoring and coaching new hires, including create and maintained training manuals;• Answering general inquiries and direct calls to the… Show more • Manage claimant’s, employers and WCB staff records;• Print files, microfiche, photocopying and file digitization;• Request off-site files and videos, copying and distribute;• Coordinate maintenance for office equipment;• Work closely with Work Coordinator and provided day to day support on her daily schedule;• Assist in training, mentoring and coaching new hires, including create and maintained training manuals;• Answering general inquiries and direct calls to the appropriate department. Show less