Mary Steinhofer Email & Phone Number

Greater Chicago Area

ATS Database Management & Recruitment Support:• Posted job openings using Taleo (ATS), LinkedIn and other specialty sites• Resume review, telephone screens, and coordinated on-site interviews for identified candidates• Created bi-weekly reporting for applicant status to ensure timely resume review to meet CTCA standards • Prepared and sent offer letters, employment contracts, and processed all new hire paperwork• Processed applicant background checks through a third-party… Show more ATS Database Management & Recruitment Support:• Posted job openings using Taleo (ATS), LinkedIn and other specialty sites• Resume review, telephone screens, and coordinated on-site interviews for identified candidates• Created bi-weekly reporting for applicant status to ensure timely resume review to meet CTCA standards • Prepared and sent offer letters, employment contracts, and processed all new hire paperwork• Processed applicant background checks through a third-party vendor (Sterling and TalentWise)• Coordinated and conducted Day-1 New Hire Orientation and 2-day Hope, Joy and Pride OrientationLMS & Evaluation Database Management:• Performed all administration functions for Learning Management System (LMS) – Cornerstone On-Demand• Performed all administration functions for Training SharePointHRIS Database Management & New Hire, Promotions/Transfers, Termination Processes:• Completed, audited and maintained I-9 forms • Generated/created reports, managed processes and correspondence for new hires, transfers, promotions, salary adjustments, terminations and investigated discrepancies using Workday (HRIS)• Prepared Benefits Release Agreements, provided exit support to employees and managers (voluntary and involuntary) Meeting Planner/Logistics Coordination:• Coordinated all aspects of Leadership Excellence and Advancement Program (LEAP)• Coordinated all aspects of various Development Dimensions International Programs (DDI)SELECTED ACCOMPLISHMENTS:• Enhanced Day-1 New Hire Orientation and 2-day Hope, Joy and Pride Orientation• Conducted audit CTCA Confidentiality & Intellectual Property Agreements Corporate wide• Created and implemented New Hire Workflow Process for Talent Acquisition Team • Process Improvement Audit for Talent Department Standard Work Instructions• Managed all job postings for new Corporate Headquarters Relocation (Boca Raton, FL)• Managed all required documentation for all Corporate vacant or new positions for EC review Show less

Greater Chicago Area

• Administration of the Employment-based Immigration, Expatriate and Relocation Programs• Audited and organized Employment-based Immigration, Expatriate and Relocation Programs• Audited and organized Shared Drive• Relationship management of global matrix organization and several external strategic partners/vendors.

Greater Atlanta Area

Meeting Planner/Logistics Coordination:• Coordinated all aspects of over 30 learning and development classes (nationwide)• Coordinated all aspects for several concurrent Management Essentials and Leadership Essentials Programs (nationwide)• Managed significant calendar maintenance for 7 training room calendars at Global HQ – 8,000 employeesDatabase Management:• Performed all administration functions for Learning Management System (LMS) – Cornerstone On-Demand •… Show more Meeting Planner/Logistics Coordination:• Coordinated all aspects of over 30 learning and development classes (nationwide)• Coordinated all aspects for several concurrent Management Essentials and Leadership Essentials Programs (nationwide)• Managed significant calendar maintenance for 7 training room calendars at Global HQ – 8,000 employeesDatabase Management:• Performed all administration functions for Learning Management System (LMS) – Cornerstone On-Demand • Performed all administration functions for Training SharePoint• Performed all administration functions Personnel Decisions International (PDI) 360 Profilor and Time2ChangeRelationship Management: • TBS Inc, CNN, Time Warner global matrix organization and several external strategic partners/vendors. Show less

Greater Atlanta Area

Program Management of global development programs in partnership with Global Programs Champions, Subject Matter Experts and Global Vice-President, L&D.Global Meeting Planner/Logistics Coordination: • Coordinated all aspects of 11 global learning and development programs• Coordinated all aspects of 14 Executive Development Programs at domestic and international hotel locations Budget Management: • Maintained 2010 and 2011 $8MM - $6MM operating budgets for Global… Show more Program Management of global development programs in partnership with Global Programs Champions, Subject Matter Experts and Global Vice-President, L&D.Global Meeting Planner/Logistics Coordination: • Coordinated all aspects of 11 global learning and development programs• Coordinated all aspects of 14 Executive Development Programs at domestic and international hotel locations Budget Management: • Maintained 2010 and 2011 $8MM - $6MM operating budgets for Global Learning & Development organization • Processed and managed invoices for all training programs and various hosted web applications • Created and managed Operating Expense Appropriations Requests (OAR) in Ultimus• Created and managed all administration functions in SAP Supplier Relationship Management (SAP SRM)/Footprints LMS & Evaluation Database Management:• Performed all administration functions for Learning Management System (LMS) – Learn.com/Taleo • Performed all administration functions for Metrics that Matter® (MTM) – program evaluation surveys•Performed all administration functions for Training SharePointRelationship Management: • Newell Rubbermaid global matrix organization and several external strategic partners/vendors.SELECTED ACCOMPLISHMENTS: • Coordinated and managed all venue logistics and materials for 4 global off-site modules of the Newell Rubbermaid ASPIRE Executive Leadership Program, 6 global modules of the QUEST Leadership Program and 4 modules of the Emerging Leaders Program; highly-visible programs within the organization (Executive Leadership Team and Board of Directors); received very positive feedback from faculty, participants, managers and Chief HR Officer• Researched and implemented new third-party print vendor for Marketing Brand & Transformations programs which saved over 50% in printing costs • Developed detailed processes and procedures for logistics, materials and classroom management for all identified training programs Show less

Greater Atlanta Area

Executive Administrative Support:• Processed expense reports and AMEX card reconciliation, which included heavy international travel• Maintained executive calendars, scheduled local and global meetings via teleconference or video conference • Prepared all confidential correspondence and presentations • Coordinated all domestic and international travel arrangementsATS Database Management & Recruitment Support:• Managed and processed all documentation related to… Show more Executive Administrative Support:• Processed expense reports and AMEX card reconciliation, which included heavy international travel• Maintained executive calendars, scheduled local and global meetings via teleconference or video conference • Prepared all confidential correspondence and presentations • Coordinated all domestic and international travel arrangementsATS Database Management & Recruitment Support:• Managed and processed all documentation related to Employment-based Immigration (H, TN, L, E visas)• Posted job openings and other sites/methods using Taleo (ATS) • Prepared and sent offer letters, employment contracts, and processed all new hire paperwork• Processed applicant background checks through a third-party vendor (HireRight, InfoMart, and InfoLink)HRIS Database Management & New Hire, Promotions/Transfers, Termination Processes:• Completed, audited and maintained I-9 forms • Generated/created reports, managed processes and correspondence for new hires, transfers, promotions, salary adjustments, terminations and investigated discrepancies using PeopleSoft/SAPHR (HRIS)• Prepared Severance Release Agreements, provided exit support to employees and managers (voluntary and involuntary) SELECTED ACCOMPLISHMENTS • Coordinated 10 large scale off-site interview events for new UCB Business Unit which included 2 Sales Forces (250 positions) and 2 Medical Science Liaison groups (28 positions); seen as “Best Practice” within the UCB organization, with our external vendors and the final round candidates• Appointed / collaborated on the Global Employer Branding Project as the only USA HR representative • Coordinated/scheduled executive level interviews with multiple senior UCB executives locally and globally• Implemented new third-party background check vendor • Enhanced and streamlined UCB Employee Referral Program• Significant project administrative support to 1 acquisition, 2 reorganizations, and 3 large scale reduction in force events Show less

Greater Atlanta Area

• Database Management• Customer Service• Assisted Sales/Operations Manager with various administrative duties.

Sandy Springs, Ga

• Weekly Non-Exempt Payroll • Manual Vouchers• Compensation and Benefits• Store Budget/AR/AP • Recruitment Support• New Hire Orientation• Talent Development• Policy Implementation• Turnover Analysis/Retention Plan • Store Hourly Staffing Schedule• Employee Relations• Personnel Files • Meeting Events• Purchasing • Switchboard• Customer Service Rep. • Support to Management, Security, Sales, Facilities, and HR

Greater Atlanta Area

CARDIOVASCULAR RESEARCH COORDINATOR • Drug and medical device trials for FDA approval. Each study design incorporated double-blind randomization with various treatment armsMEDICAL ASSISTANT• Stress Test Lab (Adenosine and Dobutamine), Stress Echos and ETTs • Clinical duties: holter monitors, event recorders, chest x-rays, EKG, urinalysis, phlebotomy, vital signs, medical records• Coumadin and cholesterol clinics • Patient relations • Training of new staff members… Show more CARDIOVASCULAR RESEARCH COORDINATOR • Drug and medical device trials for FDA approval. Each study design incorporated double-blind randomization with various treatment armsMEDICAL ASSISTANT• Stress Test Lab (Adenosine and Dobutamine), Stress Echos and ETTs • Clinical duties: holter monitors, event recorders, chest x-rays, EKG, urinalysis, phlebotomy, vital signs, medical records• Coumadin and cholesterol clinics • Patient relations • Training of new staff members • Patient Coordinator/Liaison: (PAP) Patient Assistant Programs with multiple pharmaceutical companies and the liaison between pharma representatives and physicians • Medicare ICD-9 coding Show less

Danbury, Ct

Praxair Regional Heart and Vascular Center at Danbury Hospital Danbury, CT

Danbury, Ct

Wyckoff, Nj

Ridgewood, Nj

Diploma, Medical Sciences/Secretarial

Education and training in clinical laboratory, anatomy, medical science, patient relations, computerized billing, medical terminology.

High School

Education record