Mary Van Ede Email & Phone Number

Centurion, Gp, Za

Remote

Company Intro: Designing, building high-quality purposeful GRC (Governance Risk & Compliance) solutions with our main focus to deliver high-quality software and consulting services to our satisfied customers. Technology utilised: The RUBIQ Management System is a proprietary, cloud-based platform delivering a comprehensive, and dynamic Governance, Risk and Compliance management system and is the foundation of every project, incorporating Maturity Assessments, Internal Audits, Management Reviews, Risk Assessments, etc. Explanation of role: As Senior Project Manager and coordinator, overseeing the entire process that an organisation must go through to become compliant in relation to POPIA, EU-GDPR and ISO27001 standards utilising RUBIQ proprietary technology, as well as general RUBIQ system rollouts. Managing: 5 staff members - Project and Support team. Key Highlights & Achievements:• Successful ISO27001 certification for four medium to large clients, one of which was a client doing ISO27001 (completed in seven months - usually takes 10 to 18 months).• Currently implementing Information Privacy compliance (POPIA/EU-GDPR) for eight medium to large legal entities for compliance before the POPIA grace period ends in June 2021.• November 2020 - Award for Best Teacher• November 2019 - Award for Esteemed Professionalism and Client Management

Keizersgracht, Dt Amsterdam, The Netherlands

Smarter subtitling and transcriptionAmberscript combines artificial and human intelligence to bring you accurate and fast transcripts, captions, and translated subtitles with ease.Explanation of roles:- Need-based: Quality control and proofreading of freelancer transcriptions, subtitles and translated subtitles from all languages to English (native language), ensuring that the quality is 100% before submitting to client. Special projects.- Shift work: Responding to freelancer queries around the files they are working on, guideline clarification, and any other questions or concerns. Working on the specialised platform to ensure that freelancers are reminded of upcoming deadlines to ensure timely delivery of files to clients. Any other required ad-hoc tasks.

Pretoria Area, South Africa

A leading estate agency in the Pretoria East and surrounding areas specialising in Residential Sales, Rentals and Commercial Real Estate. Explanation of role: To manage the marketing of Harcourts which developed into a multifaceted role including IT Support, Office Admin, Staff Training, Property Management and Graphic Design.Key Highlights & Achievements:• The successful growth and management of the ‘rental-book’ worth in excess of approximately R300,000 within a three year period.Awarded the Office Administrator of the Year Award - Harcourts Real Estate (South Africa).• Experienced less than 5% negative feedback from tenants and landlords.• Successfully created and presented an office administration workshop to all the other administrators within the Harcourts Real Estate South Africa group.

Pretoria Area, South Africa

Objective Statement:Extremely professional, efficient and meticulous individual with excellent time management and communication skills, sound judgment and the utmost respect for confidentiality, as well as the ability to provide administrative support duties to top management, whilst bringing exceptional organisational skills, multi-tasking abilities, and the ability to handle multiple queries in a calm and professional mannerHighly developed problem-solving skills, and expert knowledge of Internet Browsers, Sage, VIP, Microsoft Outlook, Word, PowerPoint and Excel.IT software systems expertise – set up, use of and in a training capacity.Effective Payroll, Human Resources, Commissions and Management Accounting.Proven ability to calmly and efficiently manage multiple priorities.The ability to remain calm and friendly in absolute chaos.

Pretoria Area, South Africa

Responsibilities:• Acted as first point of contact for the Chief Executive Officer (CEO) when dealing with correspondence and phone calls.• Managed and maintained the CEO's diary.• Booked and arranged travel, transport and accommodation arrangements, including full travel itinerary.• Typed, compiled and prepared accurate invoices, reports, memos, letters, presentations, financial statements and other documents as required, using word-processing, spreadsheet, database and presentation software in accordance with deadlines.• Welcomed clients and directed them to the correct staff member.• Processed payroll information.• Performed general office duties, such as ordering supplies, maintaining the records management database systems, and performing basic bookkeeping work (Pastel).• Recorded and filed the CEO's expenses, reimbursing from Petty Cash where appropriate.• Accurately filed and efficiently retrieved corporate documents, records, and reports.• Prepared responses to correspondence containing routine inquiries.• Made arrangements, such as coordinating catering for luncheons for meetings.• Managed office services, such as records, finances, budget preparation, Human Resources issues, and housekeeping.• Sourced and compiled client/coding deadlines from the Researchers, and then created the weekly client coding schedule according to client deadlines received from individual Researchers, ensuring that deadlines were achieved.

Braamfontein - Johannesburg

Responsibilities:• Managed the CEO's schedule.• Answered and screened incoming phone calls, and directed them to either the CEO or appropriate parties, taking accurate messages when not available.• Made travel arrangements for the CEO, and often accompanied him on his travels to ensure his readiness for meetings, etc.• Opened, sorted, and distributed incoming correspondence, including faxes and email.• Replied to correspondence containing routine inquiries, effectively sorting the replies to ensure that the CEO was only responding to correspondence that needed his express attention.• Prepared agendas and made arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.• Conducted research, compiled data, and prepared papers for consideration and presentation by executives, committees and boards of directors.• Attended meetings to record minutes.• Compiled, transcribed, and distributed minutes of meetings.• Organised, filed and retrieved corporate documents, records, and reports, as well as digitally stored information.• Prepared budgets for the CEO to review and approve.• Carried out specific projects and research.

Bedfordview, Gauteng, South Africa

The IIA SA is affiliated to a global body in Florida, USA. The Institute serves as the profession's watchdog and resource on significant auditing issues around the globe. • Reviewed registration statistics and presented information to the CEO.• Managed the administrative function of registering students for the internationally recognised audit-related certification programs (CIA, CCSA, etc).• Took and transcribed minutes of the quarterly regional governors meetings, as well as board meetings and ad-hoc disciplinary hearings.• Provided ad-hoc assistance (i.e. Membership, Courses, Conferences, and Finances).• Extensive multi-level (i.e. students in their final year of their 4-year academic qualification, to Chief Audit Executives of large corporate organisations) customer liaison, telephonically and face-to-face, with members and non-members of IIA SA that were considering registering for either the Certified Internal Auditor exam or one of the speciality exams.• Successfully administered bi-annual exam program for three years, including the financial and logistical (i.e. venue and invigilators) planning, for a minimum of 1200 candidates writing the examinations (i.e. 2500 exam papers per exam session).• Maintained accurate records of student account activity.• Resolved student inquiries and complaints.• Responded to inquiries and requests from prospective students.• Followed through on all critical inter-departmental escalations to increase student retention rates.• Met all student call guidelines including service levels, handle time and productivity.• Solved unresolved student issues.• Answered student questions regarding scheduling and pricing.• Distributed certification exam results.

Midrand, South Africa

Answered calls and provided callers with accurate information, ensuring a friendly and personable experience.Prepared all information in advance to upcoming auctions, including the accurate data capture of items going on auction, ensuring a smooth auction on the day.Provided accurate itemised lists to prospective buyers on request.Attended auctions as part of the auction team.Efficiently and professionally registered buyers, which involved verifying their payment method (if not cash) and issuing buyers cards and receipts, ensuring that cash deposits were correctly and securely stored during the auction.Captured the Vendor Roll as the auction was taking place.Accurately invoiced bidders when they were done, accepted payment and gave them the correct paperwork to allow them to collect their goods.Accurately and efficiently refunded buyers who had not bought anything.Accurately reconciled all cash and cheques after auction, as well as ensuring that all receipts were banked within allocated deadlines.

Midrand, South Africa

Secretarial duties: Managing Diaries. Screening calls and handling telephonic queries relating to upcoming auctions. Thus ensuring that my managers only dealt with calls that were outside my frame of reference. Dealing with and compiling responses to most of the correspondence received, either via fax and/or e-mail, eg valuations on Excel and proposals for new business as well as conditions of sale relating to specific auctions. Filing of all relevant documentation Setting up meetings. Typing of valuations on Excel. Maintaining an updated central database of all clients phone numbers and addresses. Relief switchboard. Taking minutes as and when required and circulation of minutes. Planning of functions. Controlling all pending issues, eg upcoming auctions and advertising. Advertising of upcoming auctions: Ensuring that you e-mail the relevant person within the company a copy of your advertisement together with an order number at least one week prior to the auction, requesting whatever you require ie SMS, Fax Campaign, Listing, Mini Website etc, as without this your cannot proceed with any advertising related work. Generating budgets on the Campaign & Roster software programme. Creating & designing the advertisement on Freehand Template Booking advertising space in various relevant media publication ie farming publication for farming auction. Faxing or e-mailing advertisement in the relevant format to relevant media publication before deadline. Following up on receipt of advertisement. A proof will be sent through Validating proof by confirming details are correct according to brief received from managers, then signing-off proof and faxing back to media publication.

Johannesburg, Gauteng, South Africa

Administrative aspects to get the newly created department administratively sound, which involved a centralised filing system, administrative support with Internal Audit reports and setting up of audits within the corporate environment. Responsible for the conception and administration of a centralised filing system for the department.Shadowing the existing Internal Auditors to learn the basics of what Internal Auditing was all about, and assisting on audits when and where required.

Johannesburg, Gauteng, South Africa

Management of the Human Resources administrative support staff comprising five staff members, which encompassed full administration of various functions including recruitment, industrial relations, leave records, etc.

Johannesburg, Gauteng, South Africa

Creation and administration of the newsletter for Zwartkopjes Pumping Station.Project Management and Administration of human resource related programmes (e.g. AIDS awareness).

Johannesburg, Gauteng, South Africa

Administrative functions within the Human Resources Department for all the pumping stations and the distribution center, of skilled and semi-skilled employees - this amounted to thousands of employees and hundreds of line managers. Administration included leave records, administration relating to recruitment, etc

Johannesburg, Gauteng, South Africa

Administrative functions within the Human Resources Department: o Full secretarial and administrative function o Budget maintenance and control o Salary comparisons o Creating scenarios for Annual Salary Increases o Preparation of salary review reports o All tasks relating to Hay evaluations / Hay Points o Artisan and Operators’ pay structuring o Researching information and summarising survey informationTyping up Job Descriptions for the entire staff compliment of Rand Water Ad-hoc administrative related duties

Johannesburg, Gauteng, South Africa

Trans-Africa Auctioneering:o Debtors / credit control (assisting with all aspects of monitoring and controlling incoming / outgoing cash flow for a medium sized organisation). o On-site assistance with controlling and despatching of purchases sold during auctions. o Controlling cash book. o Administration of Petty Cash. o General administration relating to the business.JCW Investments:o Reception duties. o Secretarial duties. o Debtors / credit control (full responsibility for all aspects of monitoring and controlling incoming / outgoing cash flow for a small organisation). o Full wages function. o Administration of Petty Cash.

Receptionist, answering switchboard, general administrative duties.

Eu Gdpr Foundations Course

Activities and Societies: Introduction Module 1: Privacy origins and GDPR basics Module 2: Legitimate purposes and principles Module 3.

Project Management

Project Management Foundations. Agile Project Management. Information Technology Project Management.

Iso27001 Foundation Course

Activities and Societies: Module 1 - Introduction to ISO 27001 Module 2 - The planning phase Module 3 - Risk management Module 4 - The Do.

Iso9001 Foundation Course

Activities and Societies: Module 1 - Introduction to ISO9001 Module 2 - The planning phase Module 3 - Operation Module 4 - The Check.

Various Diplomas, Graphic Design, Social Media, Photoshop, Online Studies

Online Courses: Introduction to Graphic Design Diploma in Social Media Diploma in Photoshop Advance Diploma in Photoshop Diploma in Excel

Business Administration, Writing Skills, Business Administration

Pastel Xpress And Basic Bookkeeping

Knock Your Socks Off - Telephone Techniques

High School, Matric (Leaving Certificate), Grade 12

English, Afrikaans, Mathematics, Accountancy, Criminology, Ethnology and Biology

Grade 10 (Secondary Schooling), Humanities/Humanistic Studies, Grade 10

Grade 8 - 10

Primary School, Primary School, Grade 7

Grade 1 - 7 Received the award for the student with the most promise

Korean, Korean Language And Literature

Learning Korean as a third language and learning Korean culture.