Matt Smith Email & Phone Number

Manchester, England, United Kingdom

United Kingdom

Cyber Security

North West

Manchester, United Kingdom

Led major initiative to map the Co-op Systems Inventory (requirement of GDPR). Sessions held with around 50 Systems & Process Owners across the business to ensure Inventory completed and accountability was taken for each internally owned business system. Delivered large piece of work to map the Data/Risk Forums across the business, giving key stakeholders visibility to allow them to streamline ways of working/avoid duplication of governance forums. Responsibility for the management and closure of all outstanding CMO (Chief Membership Office) Risks raised through the GDPR programme.Regular 1:1 meetings with CMO GDPR Risk Owners to facilitate Risk closures and report closures back to Group Risk.Ownership of monthly CMO Data Risk forum and business area Data Risk Register. Creation of meeting packs, managing & tracking of related actions. Occasional chairing of forum in the absence of the forum chair. Co-ordination of monthly CMO Data Risk Steering Group, collation of meeting packs and minuting/action tracking of all meetings. Co-ordination of weekly/monthly Data Eco System (DES) Working Groups & Steering Groups, collation of meeting packs and minuting/action tracking of all meetings. General PMO ad-hoc duties (organisation of quarterly CMO away days/ensuring colleague completion of mandatory training/migration of team/GDPR documentation from shared drives onto MS Teams/daily monitoring of team mailbox).

Copley, West Yorkshire

August 17-September 18 (contract role through Investigo)PMO Analyst, Insurance GDPR / Records Management, Lloyds Banking Group, Copley/Halifax, West YorkshireFull PMO support to a portfolio of Legal & Mandatory Banking programmes with a combined budget circa £35m and 150+ core programme membersCollation and production of monthly Programme Steering Committee stakeholder packs and minuting of all Programme Steering Board Meetings across the portfolio whilst providing support to the monthly Executive Steering GroupPMO Support for the weekly programme Project Working Groups across Records ManagementOwnership of Programme Resource Planner and responsibility for recruitment of Programme Resources, raising Resource Requests and tracking candidates through the recruitment & onboarding processOnboarding of all programme resourcesReconciliation of all GDPR programme resources through monthly meetings with Resource Management Teams across the business to ensure accurate budget forecastingManagement of programme PMO Team mailbox and Governance Calendars Ownership of Change Control process ensuring all Change Requests tracked through the weekly Change Forum and escalated where applicableProgramme Status Reporting (PSR) & RAIDs management control to ensure compliance with LBG Change Management Toolkit (CMT) and internal governance standardsCreation, design and administration of programme SharePoint site to store programme documentation

Knutsford

July 16-December 16 (contract role through Simply Executive Search)PMO Analyst, Cheque Imaging Programme (CIP), Barclays PLC, Knutsford Overall responsibility for production of CIP PMO weekly and monthly stakeholder reports for a dozen individual workstreams. Subsequent recording of all programme updates and milestone reporting through the Navigator portal Collation and production of monthly Design & Delivery Board and Steering Committee stakeholder packs along with minuting of all programme board level meetingsManagement of PMO calendar/room booking for programme level meetings across multiple sites across the UK and overseasDaily management of CIP PMO inboxManagement of documentation process for Industry Forums, ensuring all documentation captured centrally and distributed, with minutes/actions being recorded & chasedOwnership of Change Control process (internal and external change) ensuring any change requests are tracked through the weekly Design Board meetings and any subsequent industry forums where applicableOwnership of Programme RAIDs log through regular weekly meetings with workstream leads. Acted as chair for the weekly Programme level RAIDs meeting, ensuring escalation of any High Level RAIDs escalated through to the relevant governance forumsTracking of all Programme Resources through the in-house Navigator timesheet management system to ensure all resource charged back to the programme and accounted for within programme budgetsOnboarding of all programme contract resource through the ATR process

Knutsford, Cheshire, United Kingdom

Mar 16-July 16 (contract role for Simply Executive Search)PMO Analyst, Sunrise Programme, Barclays PLC, Knutsford PMO Support for the Sunrise Programme TeamCompletion and distribution of daily, weekly & monthly programme reportsChair responsibility for weekly programme workstream meetingsOwnership and management of the Sunrise Risks & Issues log, including chairing weekly RAIDs Management meetings with programme workstream leadsProgramme budget control and management of all programme related purchase orders and invoices Ensuring programme resource timesheet reconciliation completed and tracked through individual project budgets Monthly Financial reconciliation, ensuring that all programme resource/spend is tracked through Navigator portalRaising of any new/extended programme resource through the ATR process

Knutsford, United Kingdom

Aug 15-Jan 16 (contract role for Turner & Townsend)PMO Co-ordinator, Branch Transformation, Barclays PLC, Knutsford PMO Support for the Branch Transformation Technology Team, responsible for major overhaul of 280 Barclays branches across the UK. A combination of minor branch updates (ie. fitting of ATM/CCDM machines – couple of days) to full branch refits (branch structural changes, full IT refresh etc - number of weeks)Completion and distribution of daily programme reports to key programme stakeholders. (extracted from the master programme schedule using Macros & Pivot Tables)Ownership and management of the Technology Team Risks & Issues log, including chairing weekly RAIDs Management meetings. Escalating problematic Risks & Issues to key stakeholders where required for full visibility and decisive actionManagement of the team “Live” Deployment Board (using RAG system) for over 280 branches nationwide. Tracking daily updates, contractors, completion of tasks and raising Risks to be added to RAIDS log where requiredCollation and analysis of Branch IT Service Schedules, identifying gaps and supporting Project Co-ordinators in closing down gapsCreation of Work Breakdown Structures manual for PMO Co-ordinator role Supporting Project Co-ordinators (who each looked after a number of key suppliers/branch devices) liaising with Branch Managers/Suppliers/Contractors to ensure schedules were metMonthly Financial reconciliation and reporting for key Supplier costs using in-house procurement system

Manchester, United Kingdom

Implementing governance standards across the portfolio, including tracking, monitoring and updating the status of programme deliverables Managing the portfolio risks and issues register – chairing weekly meetings to review RAIDS and escalating to PMO board or Steering Group where required Implementation of project standards across all projects in the portfolio following the approved project management methodology Managing communications from the PMO mailbox including regular reporting cycle requests. Prepare consolidated material from project reports for monthly review Completion and distribution of monthly portfolio level reports Ensuring that project plans are created and maintained, deliverables tracked against time and cost, and resource utilisation is monitored Project Management of 3 major depot decommissioning projects Financial Management and reporting on 60 strong portfolio of projects worth circa £22m Co-ordination of Orion Financial process for 100 strong department SharePoint development and design

A-Levels, Physical Education, English Language, Spanish, C/E/N

Gcse, 9X Grade A-C, 1X D