Matt Glavach Email & Phone Number

Charleston, Sc, Us

Summerville, South Carolina, United States

Lead PMO in promoting process consistency and improvements throughout the organization.

Summerville, South Carolina, United States

Responsible for promotion of process consistencies and improvement across an organization that has experienced significant growth in revenues and personnel. Provide support to over 25 separate program teams and over 70 personnel. Includes hiring, training of new and existing personnel, applications system guidance/support, review/tracking of metrics for reporting, and regular process guidance. -Managed priority year-long project to move organization’s project management application to a web-based platform. Project involved coordinating with a team of software developers, product users, and leadership from initial requirement identification to development/testing, implementation, and release to users. Project was completed within time/cost budget and was a major success for the organization. -Managed a follow-on one-year effort to implement further identified process efficiencies.-Led initiative to bring hiring and training/onboarding process under the PMO reducing burden on program managers during times of growth/turnover. Worked with onboarding and professional development teams to enhance existing onboarding process including development of a full training program and certification process. -During 2021, this included hiring and supervising ten new hires for their first month of employment to oversee the training process and ensure a successful transition to direct program support. -Developed a monthly program team training series to transfer knowledge across teams with a focus on best practices with attendance of 30-50 team members in each training. It has proven critical to helping employees gain knowledge of existing systems and promote consistency, especially with adjustment to remote work.-Led an effort with a third party to develop a custom dashboard site with new KPIs to allow leadership to monitor health of individual programs and aggregate data across the organization. Provided training to users throughout the company.

Charleston, Sc

Responsible for directing company’s largest/most vital program with over 20 personnel supporting program, contracts, and financial management of the program. Performance recognized in promotions: PM -> Sr PM -> PgM -> PgM II -> Sr PgM.-Led improvement efforts to internal project management database through collaboration with applications team and internal end users. Improvements including linking to internal accounting and solicitation systems to reduce data entry, working with users to increase use/migrate data into application, and general improvements to allow additional programs to utilize application. -Implemented third party business intelligence application that enabled programs to create custom dashboards for their external stakeholders. Led project with developers to connect to internal databases and display externally, worked with end users to train, develop templates for easier use, and development of dashboards for their programs. -Managed program annual budget including labor, materials, subcontractors, and indirect expenses. -Implemented an upgrade of program standard operating procedures that has led to a marked improvement in training of new employees and more consistent results from existing staff.

Summerville, South Carolina, United States

Responsible for directing company’s largest/most vital program with over 20 personnel supporting program, contracts, and financial management of the program. Led through major growth cycle of over 400% increase in number of active projects managed. -Compiled, analyzed, and communicated key program metrics and reports to internal and external stakeholders.-Developed tracking of process tracking metrics used to analyze time to process new awards and contract modifications. This led to identification of process lags and reduction in total time to award. -Responsible for communication of program direction and regular collaboration with senior leaders within the company, senior level government clients and industry customers.

Summerville, South Carolina, United States

- Responsible for leading and developing a high-performing program team that effectively managed over 600 active subcontract projects with over $3B in ceiling and $2B in funding.- Implemented a major upgrade of program standard operating procedures that has led to a marked improvement in training of new employees and more consistent results from existing staff.

Summerville, South Carolina, United States

-Designed, developed, and maintained a project management database that was utilized on over 25 programs throughout the organization to manage project financials, deliverables, invoicing, and issues. Database enabled programs to increase project management efficiency by managing with considerably less labor, providing enhanced reporting capabilities, automating tasks, and improving communication across the program. -Received 2016 Company Award for Excellence in Technical Innovation-Led several efforts to institute and/or improve processes/systems to support growth of the program. Many of these improvements were later employed on other programs within the company. -Managed program financials including receipt/review of prime modification funding, award of subcontractor ceiling and funding, subcontractor invoicing, and advancement of funding.-Collaborated regularly with project team, contracting team, government clients, subcontractors, accounting staff, and technical staff on regular business processes as well as process change and improvements. -Received several on-the-spot awards for recognition in going above and beyond in work performance.

Summerville, South Carolina, United States

- Engaged in full life cycle of project/contract management including pre-award, post-award, and closeout activities. Involved in review of subcontractor awards, modifications, and statements of work, review/approval of subcontractor invoices, and review/management of milestone schedules.

Charleston, Sc

Held responsibility for the daily management of a staff of over 20 team members in the execution of government contracts for the SPAWAR MCHS Program, including all aspects of management planning for daily operations. Directly responsible for management of awarded contracts, communication/reporting to external stakeholders, inventory management, and facility operations. - Managed 6 direct report employees including daily responsibilities, time-sheets, annual performance reviews, hiring decisions and personnel development through education and job training.- Designed, executed, and managed a workflow management database that streamlined collaboration between multiple functional departments thereby reducing process time, automating work flow, and enhancing reporting to stakeholders that was crucial during cyclical times of increased workloads.- Oversaw the development of standard operating procedures and process flowcharts, delivering a major improvement in personnel understanding of process flow and increased efficiency in new employee training. - Effectively communicated reports, briefs, and other metrics to internal and external stakeholders, including senior executives, government clients and key customers.- Led regular team meetings and trainings, monthly facility all-hands meetings, facility tours and regular conference calls with government clients.

Charleston, Sc

Held sole accountability for directing a team of four analysts that managed and audited 275 government delivery order contracts valued at more than $96M. Responsible for directing personnel daily tasking, developing processes/monitoring work, overseeing communications, and training/coaching of personnel. - Involved in project startup including setup of facility and initial start-up of department, led development of department processes and procedures, collaborated with team leads and program leaders to ensure work completed within budget and on schedule. - Developed and maintained an Access database that enabled the project to manage contracts with increased workload efficiency and instant communication of detailed metrics reports to project stakeholders.- Led the setup of a program-wide shared server that allowed for improved collaboration between departments and increased efficiency in fulfilling contracts. - Oversaw daily communications and ensured excellent customer service with major government clients and project stakeholders, including review of critical emails, and participation in regular conference calls and meetings.- Drove continuous improvement of processes through regular collaboration with cross-functional team leads and development of process checklists to ensure all tasking completed.

Charleston, Sc

Directly responsible for overseeing accounting, finance, and purchasing operations for a service-based business. Managed the accounting and finance team ensuring accurate data entry, controlling accounts receivables and accounts payables, managing company finances, and coordination with clients and vendors. - Played a critical role in management of financials and company operations during a period of substantial revenue growth of over 200% over a five-year period. - Implemented QuickBooks accounting software package to integrate and streamline accounting, finance, and procurement processes which provided substantial cost savings in relation to annual tax preparation as well as increased reporting abilities, and major upgrade in organizational efficiencies. - Led the implementation of a proposal, design, and project management system that significantly increased operating efficiencies through a reduction in time needed to generate detailed sales proposals, ability to engineer and design work from the start thereby reducing on-site technician labor, and integration with accounting system to reduce procurement time. - Redesigned inventory control processes and work order system, resulting in over 20% savings in carrying costs, increased accuracy in billing of customers, and major reduction in inventory loss due to obsolescence and theft.- Achieved over 10% annual material cost savings by effectively managing supplier relationships including negotiations with vendors on shipping terms, payment discounts, and bulk ordering.

Masters, Business Administration, 4.0 Gpa

Activities and Societies: Beta Gamma Sigma Honor Society

Bs, Business Administration