Matthew Bendon Email & Phone Number

London, United Kingdom

3 Whitehall Place, Westminster

• Understanding and maintaining oversight of the Private Office Group(POG) budget and how it is used, including details of monthly spend on staff, overtime and non-pay (Travel and Subsistence, estate costs, staff expenses, Printing and Stationery etc)• Forecast year-end spends and provide Heads of Office with Excel spreadsheets on a monthly basis highlighting areas of overspend and underspend • Successfully reducing POG’s overtime spend by 60k and implementing savings in other areas, which contributed to an underspend of 27k of our yearly budget.• Raising Purchase Orders and processing invoices for the group and ensure all financial processes are conducted according to DECC guidance.• Solely responsible for leading on the completion of financial processes for the group.• Monitoring the POG bonus pot and provide quarterly updates to the Management group on the amount spent for the year• Managing contracts with external organisations (Government Car Service, Parliament Satellite TV link) and ensure that these are being delivered to specification, maintaining written records of failings and escalating these with the contactor as necessary • Co-ordinating travel and subsistence claims and company credit card expenditure• Main point of contact for project managers regarding all financial processes and reports

2-4 Cockspur Street - Trafalgar Square

3-month contract• Arranging payment of invoices for goods and services.• Registering all new incoming invoices, scanning and despatching to business areas for authorisation.• Giving advice and answering enquiries from staff concerning entitlements to travel and subsistence for travel in the UK and overseas. • Answering enquiries on travel arrangements.• Preparing analysis of claims and liaising with staff or relevant authorisers to resolve queries.• Allocating expenses to relevant account codes and cost centres for input and payment on the financial system.• Maintaining accurate expenditure records, including input of data to computer. • Opening, distributing and processing post in a timely manner and maintaining an effective filing system.• Active monitoring of the invoice register and chasing the business for invoices due for payment.• Liaising with suppliers over payment queries and dealing with incoming calls from suppliers with payment queries.• Making journal transfers.• Monitoring and updating suppliers’ details, perusing suppliers’ statements on date received and take steps to reconcile.• Processing witness expenses, preparing analysis of each claim and allocating expenses to relevant account codes and cost centres for input and payment on the financial system. • Liaising with Law Clerks and Case Managers to resolve queries or obtain information to process correct payment.• Liaising with Law Clerks and authorisers over purchase order queries on financial systems.

Ilford, United Kingdom

• Responsible for the daily monitoring of 15 cost centres and ensuring that their relevant expenditure and income is correctly recorded• Working with excel spreadsheets and the accounting software (Agresso) in preparation for the monthly budget meeting• Using Excel and Agresso to reconcile daily expenditures, such as; Salaries, Utilities and Maintenance costs• Correcting mischarging anomalies by journaling them to the appropriate cost centre.• Goods receipting invoices and liaising with the Accounts Department to ensure swift payment to Companies/Clients• Cheque requisition • Setting up suppliers on Agresso• Raising purchase orders• Responsible for providing petty cash to 30+ members of staff on a daily basis• Replenishing the petty cash fund on a weekly basis• First point of contact for all customer invoice queries • Ad-hoc reporting duties based across three localities • Provided face to face IT Support on Protocol (Social Care database) to all users• General administrative tasks i.e. typing, photocopying, scanning, faxing, minute taking• Data analysis• Assisting with data cleansing, cross-checking information and data• Report writing using all packages within Microsoft Office• Liaising with service users via the telephone and emails