Matthew Pointer Email & Phone Number

Los Angeles, Ca, Us

Los Angeles, California, United States

• Reviewed and ensured compliance of 500+ post-award contracts, including service level agreements and financial data• Managed 3,500+ vendor contracts in SharePoint and Concord, maintaining consistent administration across systems• Developed and implemented policies for over 50 business owners, streamlining contract reviews, new proposals, and terminations• Created a SharePoint site that automated monthly notifications for 1,200+ contracts, improving efficiency and accuracy of contracts• Supervised revolving teams of student workers, interns, and temporary employees• Re-negotiated vendor contracts, securing over $120K in annual savings on the company’s electric bill and eliminating redundant copier contracts, saving $30K+.• Implemented a secure printing policy, reducing printer supply costs by $50K+ annually and mitigating regulatory fines, while coordinating relocation for 600+ employees and donating $30K worth of equipment to charities.

Boston, Ma

•Providing core administrative support to the Regional Administrator and Deputy Regional Administrator•Screening and directing all incoming calls to the appropriate division•Interfacing with a variety of internal and external business partners on complex and confidential issues•Coordinating internal human resources efforts regarding, hiring, training, and employee development•Taking meeting minutes and independently following up on action items as necessary

Greater Boston Area

Provided administrative support to an Executive Vice President in the Corporate Audit department.• Managed the calendar of the Chief Administrative Officer and head of the department• Coordinated confidential materials for all executive committee meetings• Scheduled and oversaw all department meetings and events

Cambridge, Ma

• Scheduled a variety of meetings both internally and externally for all levels of the partnership• Heavy calendar management and support for one Partner and two Associates• Coordinated domestic and international travel arrangements and matching expense reports• Reconciled a six month back-up of expense reports and corresponding credit card statements• Collaborated with the administrative team on recurring and special projects • Managed confidential investment information and documentation

Greater Boston Area

Assistant to the Paralegal team in the Legal department.• Oversaw the department’s SharePoint calendar for deadlines and deliverables• Responsible for creating documentation and collecting signatures of Senior Management for monthly SEC filings of multiple mutual funds’ prospectuses• Decreased expenditures by assisting in the development of a new corporate policy to more efficiently order and track usage of copier and printer toner throughout the company nationwide• Managed the monthly input, verification, and payment of $100K worth of department invoices from various vendors• Created policy and procedures documentation for all monthly tasks to be performed by the department• Administrative duties included: ordering supplies for the department, keeping files organized and readily accessible until they are ready to be archived, prioritizing daily mail, and managing the department calendar

Boston, Ma

Performed a variety of administrative duties for multiple levels of management and the department as a whole.• Developed training schedule and materials for 160 people for PeopleSoft Financial implementation• Responsible for coordinating department off-sites and internal events• Created procedures for and oversaw the move, destruction, or archival of 2000 boxes of department files for an office relocation between buildings• Implemented an internal process for the on-boarding of new employees by the administrative staff • Managed the department’s SharePoint site • Supported several functional groups and their managers simultaneously • Trained and managed college interns working for the department• Tracked the scheduled and unplanned absences for weekly and monthly reports of two divisions• Served as back-up administrative assistant to the Chief Financial Officer• Answered multiple in-coming phone lines for three Senior Vice Presidents• Administrative duties included: managing calendars, coordinating confidential presentations and mailings, proofreading and rewriting executive and general correspondence