Matthew Pointer Email & Phone Number

Los Angeles, CA, US

Los Angeles, California, United States

• Reviewed and ensured compliance of 500+ post-award contracts, including service level agreements and financial data
• Managed 3,500+ vendor contracts in SharePoint and Concord, maintaining consistent administration across systems
• Developed and implemented policies for over 50 business owners, streamlining contract reviews, new proposals, and terminations
• Created a SharePoint site that automated monthly notifications for 1,200+ contracts, improving efficiency and accuracy of contracts
• Supervised revolving teams of student workers, interns, and temporary employees
• Re-negotiated vendor contracts, securing over $120K in annual savings on the company’s electric bill and eliminating redundant copier contracts, saving $30K+.

Boston, MA

• Providing core administrative support to the Regional Administrator and Deputy Regional Administrator
• Screening and directing all incoming calls to the appropriate division
• Interfacing with a variety of internal and external business partners on complex and confidential issues
• Coordinating internal human resources efforts regarding, hiring, training, and employee development
• Taking meeting minutes and independently following up on action items as necessary

Greater Boston Area

• Provided administrative support to an Executive Vice President in the Corporate Audit department.
• Managed the calendar of the Chief Administrative Officer and head of the department
• Coordinated confidential materials for all executive committee meetings
• Scheduled and oversaw all department meetings and events

Cambridge, MA

• Scheduled a variety of meetings both internally and externally for all levels of the partnership
• Heavy calendar management and support for one Partner and two Associates
• Coordinated domestic and international travel arrangements and matching expense reports
• Reconciled a six month back-up of expense reports and corresponding credit card statements
• Collaborated with the administrative team on recurring and special projects
• Managed confidential investment information and documentation

Greater Boston Area

• Assistant to the Paralegal team in the Legal department.
• Oversaw the department’s SharePoint calendar for deadlines and deliverables
• Responsible for creating documentation and collecting signatures of Senior Management for monthly SEC filings of multiple mutual funds’ prospectuses
• Decreased expenditures by assisting in the development of a new corporate policy to more efficiently order and track usage of copier and printer toner throughout the company nationwide
• Managed the monthly input, verification, and payment of $100K worth of department invoices from various vendors
• Created policy and procedures documentation for all monthly tasks to be performed by the department

Boston, MA

• Performed a variety of administrative duties for multiple levels of management and the department as a whole.
• Developed training schedule and materials for 160 people for PeopleSoft Financial implementation
• Responsible for coordinating department off-sites and internal events
• Created procedures for and oversaw the move, destruction, or archival of 2000 boxes of department files for an office relocation between buildings
• Implemented an internal process for the on-boarding of new employees by the administrative staff
• Managed the department’s SharePoint site