Matthew Schaaf Email & Phone Number

Chicago, Il, Us

Chicago, Il, Us

Chicago, Illinois, Us

• Built and mentored an accounting department, expanding from one to three team members; implemented GAAP compliance training, and automation systems, improving A/R & A/P turnover ratios by 25% and accuracy by over 30% across 600+ units.• Developed and implemented a structured documentation system, incorporating shared drives, internal audits, timelines, and policies, enhancing monthly bank reconciliation accuracy and reporting by over 30%.• Delivered comprehensive cash position reports, budgeting, and variance analyses, resolved client inquiries to improve client satisfaction.• Streamlined Capex schedules, workflows for construction loan draw requests, tenant billbacks, and credit card reconciliations through increased audit documentation, enhancing data accuracy by over 50% and reducing processing time.

Chicago, Il, Us

• Completed Fair Market Value & Gross Potential Rent reporting for 670k sq. ft. of retail commercial real estate (valued over $500M), including depreciation schedules, journal entries, distribution waterfalls, wires, and mortgages, ensuring timely and accurate reporting. • Resolved A/R & A/P discrepancies, bank reconciliations, and fraud cases for Property Management to maintain accurate records.• Trained administrative assistant on GAAP-compliant bookkeeping standards, increasing accuracy and consistency across financial reports.• Delivered cash position reports, performed variance analysis, and investigated discrepancies to better inform budgeting decisions.

Chicago, Il, Us

• Completed monthly financial reporting for over $2B and 2.4M sq. ft. Class A commercial real estate, including expense and depreciation schedules, distribution waterfalls, journal entries, wires, mortgages, and interest swap contract tracking, ensuring GAAP compliance.• Resolved A/R & A/P related issues, bank reconciliations, and fraud cases for Property Management, reducing errors and improving transaction accuracy.• Trained property management teams on GAAP-compliant standards and introduced custom SQL reporting and Power BI to simplify processes and automate manual tasks.• Provided cash position insights and variance analysis documentation to Asset Management, Senior Management, and Auditors to supporting budget accuracy and assisting with tax preparation.

New York, Ny, Us

• Completed NAV reporting, financial statements, and footnotes for two closed-end portfolios totaling $775M, ensuring accuracy and compliance during the dissolution of one portfolio.• Reconciled and audited cash transactions, transfers, and any outstanding A/P & A/R, to ensure accuracy of post-disposition accounts.• Managed quarterly distributions, maintained ledgers, and sub-ledgers for accuracy, and updated management fees and accrual schedules. • Automated journal entries and reporting packages using CSV files, audited statements and expense accounts to distribute accurate financial reporting, and promptly answered any client inquiries.

Chicago, Il, Us

• Prepared monthly and year-end A/P, A/R, and G/L journal entries, financial statements, and quarterly distributions, ensuring accurate, timely reporting for a $80M portfolio of 700+ Multi-Family and Mixed-Use units.• Maintained sub-ledgers for bad debt, reconciled and audited tenant ledgers, and adjusted reports to effectively address client inquiries.• Reconciled CAM expenses based on their lease and management agreement terms; accurately budgeting and accruing for new estimates, property taxes, and future expenses (insurance, utilities, and capital expenditures), improving cost allocation for tenants and clients.• Automated expense tracking and auditing using SQL queries and CSV files, providing Bookkeeping and Property Management with solutions to improve accuracy and efficiency in financial reporting.

Chicago, Il, Us

• Maintained accounting, budgets, reporting, and lease administration for over 100 tenants, and 400k sq/ft of commercial real estate.• Processed accounts payable and receivable, bank reconciliations, tenant statements, and entered and edited journal entries.• Generated financial statements, as well as troubleshot client and internal inquiries about any transactions.• Settled month and year-end close, payroll, and benefit payments, as well as property taxes, K1s, 1099s, 1096s, W-9s, and other filings.• Forecasted budgets and CAM reconciliations, as well as consolidated and recognized account transactions, bill-backs, due to/from accounts, and paid distributions based on investor pro-rata shares.

Madison, Wisconsin, Us

• Collaborated with CEO and VP to successfully transition to Yardi Breese, consolidating and improving data accuracy and accessibility.• Increased efficiency by auditing invoices, reconciliations, and payrolls, tracking KPIs to optimize technician productivity and spending. • Reconciled work order receipts and draws, reviewing work completed with management to ensure accurate charges.• (A/P) Entered transactions and troubleshot billing issues for 800+ multi-family units using Yardi and Excel, improving processing efficiency.• (A/P) Reviewed ledgers, reconciled bank statements, and assisted with month and year-end reporting, processing invoices, loan payments, depreciation schedules, utilities, and ad-hoc reports accurately and on time.• (A/P) Collected and distributed financial reports and entity information to prepare yearly K-1 reports for over 100 investors.