Maureen Tittiris Email & Phone Number

London, Gb

United Kingdom

Maintaining a busy reception to a business with 200 employees and 8 external meeting rooms, often single handedlyMeeting and greeting clients in a professional manor, organising meeting rooms, lunches, and IT equipment to ensure the smooth running of meetingsSourcing new supply companies including waste management and catering companies ensuring both compliance with sustainability and B Corp values whilst adhering to the specified budgetDiary management for the Chairman, booking meeting rooms via Condeco and Teams, filing expenses using Web expenses, printing, scanning , binding, organising post, taking phone calls, bankingFire marshal and health and safety responsibilitiesTraining and management of new joiners/temps assisting with personal development plansOrganising and hosting corporate events that take place in the office after hours

St Marys Axe, Ec3A 8Aa

Main Reception DutiesGreeting Visitors & Staff members in a courteous & friendly Way.Ensure the reception area is tidy at all times.Screening of incoming calls, taking and passing on messages.Providing information and contact details for our global offices.Booking meeting rooms on outlook and logging all visitors via the ground floor reception.Ensure meeting rooms are clean and tidy at all times.Preparing refreshments for meeting and ordering lunches as and when required.Signing for delivers/collections and contacting addresses for collection.Sorting incoming mail and franking outgoing mail and special delivers.Ordering taxis/cars/couriers for departments both international and local and logging them onto the central spread sheet.Ordering business cards for the London Office.Maintain and update forthcoming visits from Pinebridge colleagues on excel spread sheet and email details to London office on a regular basis. Contacting Building Maintenance as and when needed and dealing with our suppliers on a regular basis. Team Admin supportLog annual leave requests on Workday.Book Travel requirements, flights, hotels etc with CWT and obtain approvals where necessary.Log all weekly/monthly expenses via concur.Diary Management.Scheduling Webex and Zoom Meetings.Support all other assistants as needed

London, United Kingdom

Communicating with clients through the length of their job adverts to gather feedback and measure the effectiveness of the recruitment and sales teamsLogging and maintaining records on Salesforce and Mixpanel

Processing national and international bookings placed via telephone and e mail for high end clients and major international corporations onto several booking platforms (shamrock and oscar) and generating quotes and bookings for wedding packages and mobility accessible vehicles.Collating multiple bookings from spreadsheets using Microsoft excel and word, including advising cost and effective routes and groupings of multiple passengers.Resolving or documenting client issues via telephone and channelling to the appropriate teams within the business when necessary.Cover of the premier team inbox, including confirming bookings and providing quotes and journey times, via both outlook and salesforce.Understanding and applying the correct procedures regarding services enabled and rates applicable for managed accounts for national and international journeys.Corporate reception cover

Gatwick Airport

Carrying out pre-flight duties, including safety checks on in flight equipment, ensuring the aircraft is clean and tidy, ensuring safety information is up to date and accessible, and that all meals are in stock.Welcoming passengers on to the aircraft and directing them to their seats, checking all seat belts and galley equipment are secure prior to take off and landing.Making announcements on behalf of the captain and answering any passengers questions during the flight.Serving meals and refreshments to passengers and ensuring any special dietary requirements are adhered to.Reassuring passengers and ensuring they follow safety procedures in all situations, providing first aid when necessary.