Maureen Wright Email & Phone Number

Pennsauken, New Jersey, Us

• Backup Executive Assistant to CEO, as well as the Chairman of the Board.• Provide administrative support to the President/COO and his Chief of Staff.• Recipient of inaugural “Key Contributor Award” for outstanding contributions. • Manage complex calendars & coordinate travel arrangements with special attention to detail.• Initiate project completion follow-up with all levels of organization to ensure deadlines are met.• Compose correspondence and create expense reports.• Handle confidential information with professionalism, tact and discretion.• Screen telephone calls with superior client service skills. Adept at both the “gatekeeper” and “gateway” roles.• Spearheaded the migration of processing all Legal Invoices (for 15+ subsidiary companies) to the online Miria Systems–Active Finance platform on behalf of SVP Legal; as well as shifting to a paperless process.• Assist SVP Legal with a cubicle reallocation project to allow finance department staff to return to the office safely after COVID-19, utilizing my space planning and project management skills.• Assist CHRO with rollout of Corporate Wellness Program; working with internal HR staff and outside vendors to ensure all deadlines are met; as well as creating a positive “buzz” with our employees.• Assist CHRO with recruiting high level executives, including interfacing with candidates, coordinating panel interviews, agendas, candidate travel arrangements and expense reimbursement.• Meet weekly with CFO, CHRO and SVP Legal to proactively review calendars, upcoming travel needs & set priorities to aid in the executives meeting their goals.

Washington, District Of Columbia, Us

• Managed complex appointment calendar and coordinated travel arrangements with special attention to detail.• Initiated project completion follow-up with all levels of organization to ensure deadlines were met regarding various projects on behalf of CLO.• Composed correspondence and completed expense reports on behalf of CLO.• Handled confidential information with professionalism, tact and discretion.• Screened telephone calls with superior client service skills while resolving issues on behalf of CLO.• Served as liaison to the office of the President ensuring the timely response to President’s Correspondence.• Served as liaison with legal department regarding FOIA requests (Freedom of Information Act) for prompt response and tracking of all requests.• Prepared monthly Sole Source Report which is approved by Amtrak’s President and sent to Governmental Affairs to share with the Secretary of Transportation, the House and Senate Appropriations Committees, the House T&I Committee and the Senate Commerce Committee.• Coordinated execution of lease documents with the CFO for all equipment rentals nationwide.• Coordinated departmental quarterly events/celebrations including planning, logistics and staying within company budget guidelines.Promoted to Business Support Specialist – Procurement Construction Group• Monitored construction project costs for all Amtrak Engineering & Construction Projects nationwide, totaling in excess of $1 billion, ensuring costs are accurately allocated in accordance with each Project Contract Purchase Order.• Communicated regularly with internal and external customers responding to all invoice related inquiries. • Coordinated, prepared and provided documentation and reports to various internal and external customers as required. This includes the Office of the Inspector General and CFO.

Owings Mills, Maryland, Us

• Responsible for recruiting, coaching & supporting 150+ clients including initial health overview interviews and goal setting, explaining the weight loss program, and weekly contact to monitor and encourage goal attainment.• Recruit, train and coach team of 75+ health coaches including teaching best practices, organization and presentation skills.• Present the Take Shape for Life program to companies, hospitals and healthcare providers.• Participant at National Conventions and Invitation-only Leadership Training.

Mt. Laurel, New Jersey, Us

• Spearheaded office relocation to a newly constructed building; including partnering with design firm, moving company, general contractor, subcontractors, furniture broker, and coordination and communication of the transition plan with 100+ employees.• Oversee the daily operational needs of the office, as well as planning for future needs regarding workstations, inventory, supplies, HVAC and security.• Liaison with property management company; serve as onsite facilities manager.• Coordinate all details of the 6-day Integration (orientation) process for new employees. This includes scheduling, preparing documents and making presentations to all new employees.• Assume HR responsibilities including serving as first contact for HR issues, coaching and mentoring employees, and monthly benefits reconciliation.• Coordinate all company events; meetings, fall festival, summer picnic and holiday party for 200+ guests.• Scheduled travel arrangements; prepared correspondence; initialized & screened telephone calls.

• Coordinated stock option agreements; updated spreadsheets tracking stock option plans.• Prepared Company Executives’ Forms 3, 4 & 5 for submission to the SEC.• Assisted in the preparation of company proxy statement and annual report.• Coordinated documents for quarterly dividends.• Updated litigation spreadsheet and legal department project list ensuring deadlines are met. • Scheduled travel arrangements; prepared correspondence; initialized & screened telephone calls.

• Managed complex appointment calendar.• Coordinated travel and offsite meetings demonstrating special attention to detail.• Initiated project completion follow-up with all levels of organization to ensure deadlines were met regarding various projects on behalf of CEO.• Managed CEO’s personal finances; payables, receivables and expense reports.• Coordinated Board Meetings, including direct contact with Board Members to coordinate travel.• Composed correspondence on behalf of CEO.• Handled confidential information with professionalism, tact and discretion.• Screened telephone calls with superior client service skills while resolving issues on behalf of CEO.

Us

• Managed CEO’s personal finances; including payable and receivable ledgers; administrator for lines of credit valued in excess of $5 million; interfaced with various private banking representatives, internal accounting and tax departments in providing information requested for up-to-date cash flow reports and balance sheets, personal portfolio valuations and tax returns.• Functioned as meeting coordinator for various charitable, political & personal events.• Managed CEO’s domestic employee payroll, benefits and payroll taxes.• Maintained all confidential corporate and personal files.• Created and managed 3000-entry contact database.• Spearheaded company filing system and administration overhaul.• Scheduled travel arrangements; prepared correspondence; initialized & screened telephone calls.