Maureen Delapena Email & Phone Number

Palo Alto, CA

Supported Director of EngineeringManaged calendarSet up meetingsTook notes during meetings

• Managed recruiting coordination by overseeing coordinators.
• Responsible for tracking and initiating immigration cases for new and current employees, including processing H1B.
• Initiated and processed relocation for new employees.
• Conducted weekly new hire orientation.
• Maintained and updated applicant tracking system (Trovix).
• Trained managers and new hires on applicant tracking system.

• Supported recruiting function with recruiting process that includes: scheduling of interviews, organizing travel arrangements for candidates, reserving conference rooms, and preparing offer letters.
• Created and distributed employment-related correspondence; e.g., applications, forms, offer letters, and orientation materials. Also responsible for initiation of background investigations.
• Maintained responsibility for entry, maintenance, and integrity of data in ATS
• Communicated professionally, tactfully and with the utmost diplomacy at all times, treating all candidates with dignity and respect. Maintain a high level of confidentiality.
• Performed various administrative duties that support the recruitment function.

• Supported Vice President of Human Resources in all HR functions.
• Compileed data from personnel records and provides information to authorized persons and prepares reports.
• Administered and ran semi-monthly payroll on Ceridian (formerly used Oracle).
• Administered new hire benefits, open enrollments, kept any correspondence involving benefit vendors (i.e. invoices, changes, etc).
• Maintained relations with health benefit providers to resolve patient/employee issues.
• Scheduled travel arrangements for applicants and Vice President of Human Resources.

• Conducted new hire orientations and exit interviews, respond to employees’ work related inquiries, including confidential matters and benefits questions.
• Updated Oracle HRIS database. Prepare reports based on information in Oracle HRIS database system.
• Assisted with recruiting efforts, including job posting, interview scheduling, and follow-up, maintained confidential employee files.
• Supported Human Resources department of five.

• Coordinated activities/events for employees, i.e. monthly birthday celebrations, employee of the month, fundraising.
• Pre-screened candidates.
• Supervised interns.
• Scheduled interviews.
• Administered Compensation and Benefits work, handled confidential employee files.
• Conducted new hire orientations.