Mavis Lee Email & Phone Number

Toronto, Ontario, Canada

Participated in government projects, such as projects in cooperation with the Education Bureau and Transport Department.-Prepared and managed various project documentation, including Project Closure Documents, Tender Proposals, Quotation Proposals, Monthly Reports, and Project Progress Reports, demonstrating strong organizational and document management skills. -Provided comprehensive administrative support to project teams, including scheduling meetings, managing calendars, and coordinating logistics, showcasing the ability to handle multiple tasks and prioritize effectively. -Actively communicated and collaborated with internal and external stakeholders to ensure smooth project operations, highlighting strong interpersonal and communication skills. -Managed client inquiries professionally and efficiently, ensuring prompt and satisfactory responses, emphasizing a customer service orientation. -Collaborated with various parties to improve daily operations and enhance efficiency, demonstrating teamwork and problem-solving abilities. -Successfully completed assigned ad-hoc tasks with meticulous attention to detail, showcasing the ability to handle diverse responsibilities effectively.

-Provided comprehensive secretarial support to the District Manager, including managing daily schedules, coordinating meetings, and preparing meeting materials.-Efficiently managed approximately 200 client inquiries, facilitating smooth product follow-up processes and earning commendation from clients.-Supported a team of nearly 40 members by delivering efficient administrative assistance and document management.-Successfully handled monthly recruitment arrangements, including resume screening, interview coordination, and onboarding procedures.

-Collaborated with team members to maintain and update internal databases and systems, ensuring data integrity and accessibility for the team.-Maintained strict confidentiality and data privacy standards when handling client information, ensuring compliance with regulatory guidelines.-Assisted the Business Support Team in handling various documentation tasks, ensuring accuracy-Assisted in data entry and basic data analysis tasks.-Actively contributed to process improvement initiatives within the Business Support Team, identifying opportunities to streamline workflows, enhance efficiency, and improve overall team performance.

-Conducted test invigilation for both primary and secondary level exams, ensuring a fair and secure testing environment.-Provided logistics support at test sites, including setting up examination rooms, distributing exam materials, and assisting candidates with any logistical needs.-Participated in the grading of test papers, carefully following established guidelines and maintaining accuracy in evaluating student responses.-Assisted in statistical analysis of test results, compiling and organizing data to identify trends and patterns.-Generated reports summarizing test scores, performance metrics, and statistical findings for internal analysis and reporting purposes.-Demonstrated strong attention to detail, confidentiality, and adherence to established protocols throughout the internship.

-Prepared quotations and invoices documents accurately and promptly, ensuring correct pricing, terms, and details.-Assisted full-time staff members with various tasks, such as data entry, scheduling appointments, and organizing documents.-Maintained an organized filing system, both physical and digital, to ensure easy retrieval of important documents and records.-Participated in tax documentation preparation, meticulously gathering and organizing relevant financial information for tax filing purposes.-Assisted in other administrative tasks as needed, contributing to the smooth operation of the office.-Supported the reception desk by greeting visitors, answering phone calls, and directing inquiries to the appropriate personnel.