Maxine Tunstall Email and Phone Number

Manage Time & Effort (T&E) related activities, including the T&E system administrator & various units throughout the University.Interpret & enforce policies & procedures related to T&E certification at the University.Evaluate the eCRT process to streamline the process to be more efficient & effective. Troubleshoots & interprets all areas of employee T&E as it relates to contract & grant activities-including activities of faculty, A&P, USPS, OPS, Adjuncts, Graduate Assistants.Coordinate the term-by-term distributions & returns of effort reports to University employees paid from grants or with effort promised to an external agency. Monitor return of certified effort to ensure compliance ID transfers are complete & accurate.Provide input & coordination with training on T&E. Coordinate with the T&E system administrator as needed.Develop & revise T&E curriculum & materials.Supervise coordination with college & department staff on training needs. Remain proficient on policy & regulatory changes to update training materials.Develop & maintain T&E web-based resources.Review & process ID/Journal transfers for allowability, consistency, allocability, and reasonable cost.Determine if personnel can be hired, given a raise, change positions, via the Electronic Personnel Action Forms (ePAFs) process.Review data download of biweekly pay into eCRT system.Activate all personnel that are required to certify effort & correct roles, departments, & effort status.Review contracts for proposed effort on contracts & assist in meeting those commitments.Coordinate with departments & Contract managers via in person meetings, e-mail, or phone calls to ensure the departments & its personnel understand the entire eCRT process for projects & grants.Routinely run reports to monitor the eCRT system full functional abilities. Coordinate with outside venders & internal IT for system flaws & capabilities.Prepare & review effort data for audits.

•Coordinates the term-by-term distributions and returns of effort reports to University employees paid from grants or with effort promised to an external agency. Monitors return of certified effort to ensure compliance•Review, approve, and track request for financial transfers, burn rate reports, contract commitments with grants, Cost Accounting Standards, dual compensation, conflict of interest, personnel action forms and expenditure allowances and allocabilities•Manages ongoing audits to include production of records, reports, and/or meeting with audit staff. Coordinate with Compliance staff and other ORC staff as needed. •Develop and revise compliance training curriculum and materials. Supervise coordination with college and department staff on training needs. Schedule and teach compliance training sessions. Develop and maintain compliance training web-based resources.Manage the closeout process for accounts using data from F &A, the principle investigator, INTEL PRO, Contract Managers, individual agencies, property records, and the department. •Take corrective action to remedy inconsistencies and irregularities• Interpret university policy and procedures •Prepare the reports for Subcontracting (SF294), Minority Business/Women Business for EPA (EPA Form 5700-52A, Summary Contract Report (SF295), submit them via Electronic Subcontracting Reporting System (eSRS) and respond to question and concerns from individual agencies.•Evaluate Dual Compensation forms to ensure they do not exceed the allowable amount.•Responsible for getting property removed off of accounts and tagged with the correct sticker. •Run routine ARGIS and/or PeopleSoft reports for compliance trend analysis. Review reports for burn rates, expenditure patterns, date irregularities, Cost Accounting Standards, and expenditure allowability. Systematically apply the compliance tool developed by KPMG, or other such tool used by ORC to monitor all aspects of compliance