May P. Email and Phone Number

Perform bookkeeping, bank reconciliation, monitor and categorize business expenses, reconcile bank and credit card statements, track and record all credit card charges and deposits and payments. Manage accounts receivable and accounts payable, communicate effectively and follow up promptly on required information. Managing payroll, ensuring compliance with tax regulations and reporting requirement. Utilize Quickbooks and Xero to perform daily task.

Responsible for the preparation of the financial report and budget review for presentation. Check and assist on BIR filing and compliance requirement. For accounts Payable concern – Check and review check disbursement vouchers and journal vouchers for the correctness of the journal entries and other details made by AP Specialist. Check for petty cash requests (CRS) for disbursement and reimbursement amounting to Php 2000 and below. Check for AP Aging Report. Do the AP task when AP in-charge is absent. For Accounts Receivable Concern – Check and review account restructuring of clients including pre-termination of contract, downgrade, upgrade, change of terms as prepared by A.R. staff. Check Accounts Receivable and Aging Reports. Do the AR task when AP in-charge is absent. For Marketing Concern – Discussions/short meetings with Marketing Manager regarding plans and promos of marketing strategies, incentive programs, and other marketing and selling-related matters. Check operating income and liquidity analysis on various incentive and marketing programs of sales and marketing department. Recommend for approval or disapproval of promos and incentive based on operating income and liquidity analysis report. Check and review official price guide for every changes thereon. Collaborated with internal auditors to ensure compliance with accounting standards and regulations, company policies, resulting in a successful audit with no findings.

Process all BIR remittances and compliance of Sunwest Affiliates Consolidate all remittances to BIR of every Affiliates

Exclusive Distributor of Nestle Phils Inc. (NPI)Summary of Actual DutiesReceives invoice from NPI. Reviews receiving report of stock received from NPI. Record and monitor Accounts Payable to NPI manually. Prepares and Email Payment Request Form to Head Office every time there is Delivery of stocks in the warehouse from NPI. Reviews purchase request of supplies & spare parts prior to the approval of the administrative manager. Prepares non-trade purchase requests prior to the approval of the Accounting Supervisor/OM. Prepare purchase order. Receives and checks Statement of account from non-trade suppliers. Prepares Payment Request Form for non-trade suppliers and send to Head Office for check processing with complete supporting documents. Encodes financial transactions in the Encore System (Other than Sales and Inventory transactions). Assists sales personnel on other exceptional administrative work such as preparation of accident reports and filing of insurance claims. Keeps records of all company vehicles. LTO Registration Repairs and maintenance conducted Maintains record, monitor issuance and control supply of all sales-related documents such as: Sales order form Official Receipts Sales Invoices Keep record of all company assets (Branch) Process renewal of Business Permit

Recording of company day to day transaction to the general journal and encoding of all entries to the General Ledger Module of SBT accounting system. Do the reconciliation of accounts receivable and payable as compared to general ledger balance, bank reconciliation and other accounts schedules for proper monitoring of accounts. Monitoring of company cash flow, employee advances, and expense report by salesman Monitoring of company payables to supplier/vendor and control check vouchers Perform the application of journal entries to the company computer based accounting system, the SBT on general ledger module in preparation of company financial reports. Print company financial report generated from computer based accounting system (SBT), trial balance, income statement, and balance sheet for submission to Unilever Phils. Payment application on accounts payable module in SBT of trade accounts payable (ULP Purchases)Tagging of payment to the business to business (b2b) website with the Unionbank directly online to Unilever Phils. Manila. Government Deadlines:Prepare the company SSS/PHIC/HDMF contributions premium payment including the application of which on their respective program. Prepare the company BIR tax payment and requirements. Determine the monthly withholding taxes and VAT payments. Prepare the quarterly sales and purchases report for submission to the BIR and generate copy on BIR Relief Program. Do the annualization of employees thru excel file including the application to the BIR 1604 program for submission to the BIR DPS for validation. Responsible on BIR substituted filing of income tax return of all employees using the BIR form 2316 with annualization schedule as a guide.

Monitoring of company day to day cash flow, compare cash book against bank record daily. Proper monitoring of cash outlay, that is monitoring of issued PDC Checks. Do monthly Bank ReconciliationEncode the daily sales record to the system (company program) and maintain inventory. Make physical inventory count of stocks and report any variance to management for immediate action to be taken. Generate company financial report from the system; that is Balance Sheet, Income Statement and Cash Flow for submission to company Accounting Head for checking and verification.

Keep inventory record of fire extinguisher. Prepare daily sales report Monitor aging of accounts receivable to customer Prepare voucher for checks issued Make daily bank check deposit Do monthly Bank Reconciliation