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Festival Tower

Dubai, United Arab Emirates

Dubai, United Arab Emirates

Umm Ramool - Dip 2

Designation: Executive Assistant for the Senior Managing Director and Managing DirectorJob Description: Executive Assistant & office coordinator• Assist FAMCO Snr. MD & MD in their role • Manage workflow is SAP / Leave , travel expenses , LPOs • Maintaining and assisting with email correspondence• Database management of contact lists• Ensuring Outlook calendar is up-to-date• Proactively coordinating with General Managers in arranging meeting , staff events and calendars• Scheduling and confirming appointments and reservations• Drafting major and minor correspondence and reports• Power-point presentations• Meeting and space planning including travel plans, conference calls, equipment, food, and drinks coordination• Corporate event and party planning• Travel planning including hotels, flights, rental cars, and limos• Filing expertise with paper, network storage• Office facilities management e.g. ordering and maintenance/repair work of assets supplies etc.Admin Duties• Answering the telephone calls and taking messages; e.g. inquiry, payments, new business• Dealing with queries and complaints on the telephone, by e-mail and in person; • Setting up internal and external meetings, including monthly / Quarterly meetings• Managing driver deliveries• Overlooking the admin department and managing two admin assistants and the driver Travel Booking Duties• Manage all travel flight bookings via travel agency• Manage all hotel bookings via online or direct contact or travel agency• Manage and dealing all visa related requirements of the travel planned via clients and concerned consulate• Monitoring of all flights with the costs• Consolidate all the e-ticket/booking madeOthers • Providing administrative support for all division• Raise LPO IN SAP • Other tasks may be assigned from time to time

Dubai, United Arab Emirates

Gdp

• Maintaining and assisting with email correspondence• Database management of contact lists• Ensuring Outlook calendar is up-to-date• Proactively coordinating with leadership in planning and organizing events, activities and calendars• Scheduling and confirming appointments and reservations• Drafting major and minor correspondence and reports• Power-point presentations• Meeting and space planning including travel plans, conference calls, equipment, food, and drinks coordination• Corporate event and party planning• Travel planning including hotels, flights, rental cars, and limos• Filing expertise with paper, network storageOffice Management• Co-ordinating the day-to-day running of office• Dealing with post and e-mails, creating mail merges.• Office facilities management e.g. ordering and maintenance/repair work of furniture/equipment, supplies etc.Admin & Receptionist Duties• Act as the first point of contact for any clients and suppliers visiting the office;• Answering the telephone calls and taking messages; e.g. inquiry, payments, new business• Setting up internal and external meetings, incl weekly office meeting;• Managing the offices filing systems – client files, office administration et• Managing driver deliveries and maintaining the courier log• Recording mileage and dealing with Vehicle maintenance breakdown and servicing issuesTravel Booking Duties• Manage all travel flight bookings via online or travel agency• Manage all hotel bookings via online or direct contact• Monitoring of all flights with the costs• Manage registration for the Business Rewards program enrolment of staffs via EK online Finance• Manage bills and identifying calls for telephone for the month against DE telephone system • Manage invoice and identifying collection/delivery for DPD and Aramex courier, office supplies,subscriptions of publications to forward into accounts department for payment

Dubai, United Arab Emirates

Dubai, United Arab Emirates

Lebanon