File correspondence, materials and other records for future referenceSort and distribute incoming mail along with preparing outgoing mail and correspondence including faxes.Make copies of correspondence or other printed materials Assemble Request for Proposal packages for bidding jobsFacilitate and attend departmental meetingsMaintains calendars, schedules and coordinate high-level conference calls, board and management meetingsTravel arrangements and expense reports for all departmentsEmployee Timekeeping – prepare & approve Timesheets and distribute payroll checksMaintain Organization Charts up-to-dateMaintain an inventory of office supplies.Organize, maintain and update confidential, specialized and technical files, documents and records; maintain and update filing systems.Data Entry for HR using Field HR Craft Staffing & Tracking SystemPerform administrative support duties for managers and staff members; receive and response to telephone calls and e-mail correspondenceCompose and distribute inter-departmental memorandums (e-mail, documentary and voice) ensuring timely delivery and receipt of important information while at the time maintaining confidentiality

Worked closely with Contracts Administrator to provide administrative support in execution of construction contracts and services. Maintain contract files and distribute contract documents in a timely manner. Responsible for data input into proprietary CMSi database.Assemble Request for Proposal packages and ensure that all documents are current and correct.Verify receipt of contractor data for payment of invoices, including checking same for accuracy before processing. Verify receipt and return of Contract Modifications. Scan and upload documents into project database Retrieve requested documents for the departmental staff Route documents for inter-office signatures