Provides high-level assistance for both business and personal needs to the CEO and COO of the Company. Anticipates the CEO’s needs, ensuring appropriate preparation and follow up for meetings. Manage Executive’s calendar and schedules appointments, screens incoming calls and correspondence, responding independently when possible. Maintain and order office, kitchen and restroom supplies and vendor relations.

Perform professional level tasks that are sensitive in nature, requiring independent judgment, initiative and tact. Heavy calendar management utilizing MS Outlook to schedule and organize meetings, training and conferences. Arrange domestic and international travel providing executives with a concise travel itinerary. Process and reconcile travel and expense reports using the Concur management system. Manage and prepare PowerPoint presentations for internal and external audiences. Ability to execute professional level tasks with minimal or no direction. Extremely supportive of the Patient First core values. Responsible for managing a team of Executive Assistants, ensuring adherence to internal policies and procedures as well as resolve issues and facilitate communication. Conduct performance evaluations and assist team with development plans as well as recommend processes and procedures for better efficiency.• Provide support to Head of Global Sales and Marketing.• Manage, prepare and distribute the Catalent Global Sales weekly wins sales deal update.• Coordinate internal and external meetings forew Hire, Miller Heiman and Scotwork training.• Database administrator for Eli/Lilly Fieldglass.• Back-up for US fleet of 65 vehicles.

Handled extensive calendar and appointment management for Regional Vice President. Arranged complex travel by developing and maintaining a detailed travel agenda, helping to keep business travel accurate and efficient. Coordinated meetings both internally and externally. Managed office supplies, vendors, organization and upkeep of the office.• Created and maintained office document and electronic filing systems, helping organize firm.• Processed travel expenses and reimbursements within Concur. • Answered and quickly redirected calls, based on priority, while recording accurate messages.

Led complex domestic and international travel arrangements, including booking airfares, hotels, and transportation. Coordinated partners’ travel by developing and maintaining detailed travel agenda, helping to keep business travel accurate and efficient. Handled extensive calendar and appointment management. Processed travel expenses and reimbursements. Oversaw external contacts for partners and kept track of periodic communication needed for priority contacts. Managed office supplies, vendors, organization, and upkeep. Booked conference rooms and coordinated catering for meetings on- and off-site. Answered and quickly redirected calls, based on priority, while recording accurate messages. Managed strategic planning, management, and implementation of all firm's events, including working closely with marketing director and city captains in developing and managing three- to six-month timeline and yearly budget. Developed detailed itinerary, including background information on guests attending event to better prepare firm's attendees in advance of attending event and in support of firm’s marketing effort. Produced and executed team building events for annual staff retreat, saving firm from paying outside vendor $3,000 to $4,000 annually. Created and maintained office document and electronic filing systems, helping organize firm.

Provided administrative support for president and additional partners of firm. Handled management and ordering of office supplies, and office machine upkeep. Oversaw telephone reception and screening calls, travel arrangements, correspondence, office copying, faxing, scanning, and filing and organizing internal and external meetings. Created and distributed marketing capabilities presentations for job pitches, updating and organization of presentation material files, including coordination and execution for mailings of marketing collateral and other large mailings, proofreading, registrations, and updates to organizational events. Administered marketing database, including training others in system usage and preparation of weekly marketing reports for distribution to partners and consultants.

Assisted the Operations Manager with contract/bid negotiations, new account development, current account maintenance and the achievement of annual sales analysis through weekly/monthly reporting to the parent company. Was responsible for controlling the accuracy, completeness of, and access to cash disbursement programs and data files using Microsoft Excel. Maintained/controlled purchase journals, including matching invoices to purchase orders and receiving reports. Was responsible for maintaining all accounts payable/accounts receivable journals. Oversaw and monitored the entire customer order process, from initial quotation with pricing and delivery dates to entering accurately, efficiently and in a progressive manner all purchase orders. Worked closely with Sales Managers to provide top quality service to sales staff and customers.