Bev Mccarthy Email & Phone Number

New Bern, Nc

• Organize, coordinate, and manage the busy schedules of several C-suite executives by navigating a complex calendar and ensuring meetings, events, and appointments are organized and executed without conflict.• Strategically arranged comprehensive international and domestic travel plans, including accommodations and local logistics, while diligently addressing passport and visa requirements. • Resolved potential travel challenges and processed and monitored expense reports accurately.• Analyzed and generated multiple sales reports to drive business decisions by maintaining accurate customer and vendor data in Salesforce.• Ensured compliance and execution of all regulatory documentation requirements required for exporting U.S.-manufactured products and commercial licensing.

Santa Monica, Ca

• Provided business and administrative support to the Chief Operations Officer, Senior VP of Sales and Business Development, and the Chief Commercial Officer at a healthcare technology start-up.• Coordinated complex schedules and international/domestic travel arrangements across multiple time zones, ensuring seamless scheduling to optimize executive time efficiency, resolving travel issues proactively, and coordinating and processing expense reports to ensure compliance and financial accuracy.• Served as a point of contact for administrative staff and external partners to ensure accurate and prompt in-person and via telephone and email communication.• Expertly organized and facilitated complex meetings, including managing attendee communications, venue logistics, audio/visual setup, catering, and preparation of program materials.• Diligently tracked and expedited the completion of critical deliverables, ensuring prompt follow-up on pending tasks.• Vigilantly managed sensitive information and data, conducting research and database administration with utmost discretion and confidentiality.• Collaboratively coordinated Board Meeting preparations, contributing to executive support tasks, and streamlined logistics and communications effectively.• Led the onboarding process for sales and marketing staff in collaboration with HR, ensuring smooth integration into organizational systems and facilitating necessary training.• Successfully onboarded and mentored administrative staff, redesigned the Salesforce database for enhanced efficiency, and implemented AIS database integration for real-time updates, significantly improving team efficiency, accuracy, and retention.

Hartford, Connecticut Area

• Provided high-level executive support to senior leadership, enhancing team efficiency and decision-making processes.• Skillfully managed documentation preparation and distribution, contributing to organizational growth and revenue enhancement.• Managed multiple Outlook calendars, ensuring efficient scheduling and time management for senior executives.• Coordinated key meetings and meticulously prepared meeting minutes, fostering effective communication and project alignment.• Efficiently managed executive emails and contacts, ensuring prompt responses, and maintaining professional relationships.

Windsor, Ct

• Delivered comprehensive executive administrative support to the Vice President of Global Business, AVP of South America, and AVP of Pacific Rim and India within a financial service company.• Expertly coordinated and synchronized three international executive calendars, ensuring seamless management of highly confidential information, project coordination, process development, and attention to strict deadlines.• Organized and coordinated international communications, meticulously prepared presentation materials, and effectively coordinated international meetings, including providing detailed corporate agendas and itineraries.• Expertly streamlined global executive travel logistics and managed databases precisely while administering expense reporting and conducting meticulous reconciliations, ensuring operational efficiency, financial accuracy, and accountability.• Collaborated closely with a Salesforce consultant in the strategic design of contact and opportunity pages tailored for international account representatives, enhancing operational efficiency.

Bloomfield, Ct

• Successfully managed the executive office of the Chief Executive Officer, ensuring efficient administration and smooth operations.• Expertly oversaw the scheduling for the Senior Vice President, efficiently coordinating meetings and distributing essential materials.• Demonstrated proficiency in financial administration by preparing, reviewing, and approving expense reports; arranged travel with itineraries; completed comprehensive research and reports; and upheld strict confidentiality and task efficiency.• Led organizing and managing town halls and corporate events, adeptly oversaw budgets, venue selection, audiovisual requirements, and other logistical details.• Significantly improved operational efficiency by implementing a support program, reducing application downtimes, and cutting technology costs by 30%.• Launched a successfully managed print services program and telephonic support services, effectively coordinating with vendors for seamless implementation.• Developed and introduced a comprehensive onboarding program for new employees, enhancing their integration and productivity.• Skillfully coordinated office relocations and equipment moves, managing external projects to ensure minimal disruption.

Bs, Business Administration And Management

Associate'S Degree, Paralegal Studies