Mari Domingo Email & Phone Number

Abu Dhabi, United Arab Emirates

Abu Dhabi

• Directly reporting to Executive Director• Review, evaluate and implement new administrative procedures.• Establish work priorities and ensure procedures are followed and deadlines are met.• Ensures procedures, documents and records control are in place for all processes, departments and sections in accordance with the requirements of ISO 9001:2015, ISO 14001:2015 and OHSAS 45001:2018.• Assist in the preparation of the operating budget and maintain inventory and budgetary controls.• Receives project enquiries, properly logs and distributes the enquiries to the concerned department.• Responsible for updating the tender list enquiry. Monitoring submitted, awarded and pending enquiries.• Assist in preparing company correspondence to clients’ letters, presentation materials, and other information as may be required.• Assist in preparing technical, and commercial proposal drafts, and other tender/ BID supporting documents - under supervision.• Prepares Pre-Qualification Document.• Checking and downloading enquiry on the Clients Portal (SAP)• Prepares Purchase Order Requests in SAP Portal.• Distribute purchase orders and payment/ debit advice to the supplier.• Arrange and handle shipments from various forwarders from other countries to U.A.E.• Preparing VOR & CEF for job applicants.• Prepares time sheet for payroll.• Organizing HR records, preparing, and updating personal files and records of each staff.• Responsible for managing office communications, including answering phone calls, responding to emails, and other forms of communication.• Ensuring that the office has adequate supplies and equipment for the employees to carry out their duties. Responsible for purchasing new supplies and equipment when necessary.• Responsible for managing the office budget and ensuring that all expenses are within the budgetary constraints. Handles Petty Cash.• Maintains confidence and protects operations by keeping information confidential.