Executive Secretary And Document Controller
Current• Controlling company and project documentation• Following and improving document control procedures• Ensuring all documentation meets formal requirements and required standards• Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionals• Producing document progress reports for senior managers• Conducting regular reviews and document audits• Using computers to organize and distribute documents within a company• Helping in the planning stages of a specific project• Ensure documents are shared at key times to facilitate timely project completion• Working in an officeSkills• Electronic Document Management System (EDMS) • Oracle Aconex • Administration skills• Be thorough and pay attention to detail• Able to work well with others• Customer service skills• Able to use your initiative• Knowledge of the English language• Able to accept criticism and work well under pressure• Flexible and open to change• Able to carry out basic tasks on a computer or hand-held deviceTypes of Documents Preparing & Reviewing • Letters, • Reports, • Circulars, (Interview Call, share details Location, date time details)• Drawings (Design Drawing, Shop Drawing), • PQD (Prequalification Documents Submittals)• Material & technical Submittals, • RFI (Request for Information),• NCR (Non-Conformance Report), • Invoice, • VO (Variation Order), • SWI (Site Work Instruction), • MST (Method of Statement), • IRE (Inspection Request as Work, Material & Concrete Pouring)
