Organizing company meetings (Board, Committee and General Meetings);Collecting agenda items, issuing notices of meetings, circulating relevant papers to the Directors, Shareholders before and after the meetings, as the case may be;Drafting meeting minutes, resolution by circulation (RBC), extract of the minutes, Directors reports, etc.;Ensure decisions are communicated to the internal division and management concerned;Collaborate with Board members and support Board’s planning and policy adoption;Participate in meeting discussion as and when required, and advising members on the legal, governance, accounting and tax implications of proposed policies; Monitoring changes in relevant legislation and regulatory environment, and taking appropriate action;Keep the companies compliant in all regulatory requirements including timely renewal of licenses & permits and filing of returns to the Registrar of Joint Stock Companies;Maintaining statutory books and records and act as the custodian of the Company; Ensure compliance with the Corporate Governance Code and promote best practices;Communicate/collaborate with regulators of any significant changes in company-structure;Liaising with external regulators and advisers, such as BSEC, RJSC, BERC, Auditors, Lawyers, etc.;Ensure that financial statements have been prepared and presented in compliance with the applicable standards, laws and regulations;Review/drafting various deeds, agreement, acknowledgement etc. as and when required.

Audit of Compliance under Code of Corporate Governance of Bangladesh Securities and Exchange Commission (BSEC) and Certification thereof to the Companies listed with Stock Exchanges include:Scanning of Clients (deciding to or not to be engaged with a client based on governance reputation); Clients’ Terms of Reference (including types of engagement, fees, duration, etc.); Deal finalization along with the Chief Executive of the Firm; Engagement with clients; Accomplishment of the assignment per the ToR; Recommendation to the Chief Executive for finalization as well as evaluation for certification.Consultancy/Corporate Advisory to Private/Public companies including but not limited to companies’ incorporation, winding-up, drafting/alteration of MoA and AoA, Share Transfer, Transmission, Meeting Management, preparation of corporate reports, brochures including but not limited to Directors’/Boards’ Reports, Annual Reports, etc.

Principal accountabilitiesBoard & Secretarial:Arranging Company Meetings particularly, Board Meeting, AGM, EGM, Committee Meeting etc.Collecting agenda point and circulating Notice of the meetings.Drafting/circulating meeting materials to the Board member as well as Shareholders.Recording the proceedings of the Company Meetings.Drafting the meeting minutes, resolution by circulation, extract of the minutes, Directors’ report etc.Circulating meeting minutes among Directors after being finalized.Preparation and publication of annual reports, half-yearly and quarterly reports, price sensitive information and other required disclosures.Ensuring decisions made are communicated to the internal division and Company concerned.Maintaining routine correspondence to the Board members and Company Shareholders.Clarify the queries of the regulators, shareholders and the Board as well.Advise the Board/Management in new company formation, incorporation and promotion, etc. Statutory & Compliance:Ensuring that Companies comply with the applicable codes of legal and statutory framework and operates within the limit of its Memorandum and Articles of Association.Keeping the Companies updated in all filings with the Registrar of Joint Stock Companies.Compliance with the rules & regulations as prescribed time to time by the Bangladesh Securities & Exchange Commission (BSEC), Dhaka Stock Exchange (DSE), Chittagong Stock Exchanges (CSE) and other regulatory authorities. Ensuring that statutory books and records of companies are maintained as required by the laws.Managing the work of the Company’s registered office.Liaising with external Regulators and Advisers, Solicitors, Lawyers and Auditors.Preparing and drafting representation against any external query as well as query from the regulators.

Board Affairs:-Arranging Board Meeting, AGM, EGM, Committee Meeting etc.Collecting agenda point, circulating Notice, etc.Preparing meeting materials/minutes/resolution/extracts/directors' report,etc.Corresponding with the shareholders of the Company and the Board member as well.Maintaining balance between the Board-Management, Management-Shareholder and vice-versa. Advising Members on legal, governance, accounting and tax implications of proposed policies.Legal & Company Affairs:-Ensuring that Company complies with the applicable codes of legal and statutory requirements.Keeping updated with all regulatory fillings. Maintaining statutory books including Minutes Book, Registers of Members/Directors/Secretaries.Managing the work of the Company’s registered office.Liaising with external Regulators and Advisers, Solicitors, Lawyers and Auditors.Dealing with the issues of work permit, visa, security clearance of the expatriate Employees/ Representatives/Directors of the major shareholder with Board of Investment, Immigrant & Passport office and the concerned ministry offices.Preparing and drafting representation against any external query as well as query of regulator.Keeping in touch with the latest directives, guidelines of the regulators namely RSJC, BoI, SEC, DSE,CSE, BTRC, BEPZA, BB etc.Drafting various deeds, agreement, acknowledgement etc. as and when required. Drafting internal office memo, office notes and reply against external query.Ensuring that all the necessary license and associate memberships are renewed in time.

Prepared and submitted all necessary documents including Information Memorandum to the Securities and Exchange Commission (SEC) under Pre-IPO placement in collaboration with the Issue Manager.Prepared Notices of Company Meetings and set the Agenda of the Meetings.Arranged and hold Company Meetings i.e. Board Meeting, AGM, EGM and Committee meetings.Recorded the proceedings of the Company Meeting and circulated after finalizing the minutes. Prepared all the papers related to Board Meeting, AGM and EGM as well.Drafted Memorandum & Articles of Associations, Deeds/Agreements, MoU etc.Maintained statutory books including Minutes Book, Registers of Members, Directors and Secretaries.Corresponded with shareholders as well as stakeholders of the company.Corresponded with RJSC, SEC, DSE and CSE through report, return, query etc. Maintained Liaison with external regulators and advisers, lawyers and auditors.

Accounts, Finance and Company Affairs

Accounts, Finance & Company Affairs – dealt with Company’s Initial Public Offering