Donna Martinez-Mercader Email & Phone Number

Dubai, Ae

United Arab Emirates

• Responds to Request for Proposals and forward on to Bid Team for schedule. • Adds new opportunities on the master-list and Deltek. • Administers the registration of the company through online portals. • Prepares technical documents required for tender prequalification and tender submission documents to be reviewed and signed by the Group Managing Director.• Works closely with the Commercial team to ensure timely submission of proposals through email, hard copy or online submissions as applicable and obtains Group Managing Director’s signature on all proposals and bidding documents before submission and issuing to clients.• Develops and maintains the projects master-list and maintains clients’ database on Deltek. Administers current projects details and updates the invoicing schedules on Deltek.• Prepares the weekly and monthly commercial reports and KPIs and submits to the Executive Chairman, Group Managing Director, and Group Finance & Operations Director.• Assists the Contracts team in preparing and issuing the project agreements/LOA’s and logging/updating the status of the projects on the projects master-list and Deltek. • Undertakes systematic follow-up with clients regarding proposals submitted and updates the status in the master-list and Deltek. • Controls all aspects of Commercial team’s documentation such as saving documents in the necessary folders, arranging hard copy submission of proposals and scanning and archiving agreements and documentation, etc.• Coordinates with the clients and brokers regarding project-specific insurance requirements such as Professional Indemnity, Public Liability, Employer’s Liability and Group Life/Workmen’s Compensation.• Provides secretarial and administrative support to the Group Managing Director such as answering and screening calls, assisting in the preparation and issuing of correspondence and coordinating and arranging meetings with the clients, booking the conference room, etc.

United Arab Emirates

• Office administration and secretarial duties including support & assistance to site staff in coordination with head office.• Typing and preparation of letters, reports, and other project related to documents for client and contractor.• Attend to phone calls, photocopying, scanning, sending/receiving fax messages. • Receive and register all incoming and outgoing correspondence, submittals drawings, Material & Technical Submittals, Site/Engineer’s Instruction, Inspection Request and project related documents in the respective registers.• In-charge for the distribution of all incoming and outstanding documents, letters and transmittals, submissions and others. • Maintain and update all project logs and provide the required information for preparation of reports. • In-charge in the management of all outgoing correspondence including but not limited to letters, internal memos, reports and submittals. • In-charge in dispatching, circulation and filing of all project minutes of meetings. • Maintain & files all hard copy documents in respective files as per the project filing & archiving system.• Responsible for monitoring and preparation of daily & weekly all site related reports.• Monitoring the attendance and preparation of weekly and monthly time sheets.• Carrying out other day to day administrative tasks including ensuring proper maintenance of office supply.