Daily management of mail to ensure staff documents are sent and received to appropriate staffCode invoices for management approval.Perform weekly cheque runsPerform monthly audits within companies’ departments to ensure passing grade when audited.Perform yearly parts auditsGrade and input monthly safety tests for Health and SafetyAssist with maintenance of files, documents and databasesAssist Operations manager with special projects and reports.Upkeep and update monthly records of shipping and receiving errors (excel)Upkeep and update daily parts defects (excel)Provide other administrative, logistical, and secretarial support to the company when needed.

· Ensured all inventory is properly accounted for and logged by accurately entering inbounds and preparing outbound releases using a warehouse management system (WMS)· Issued releases in WMS, ensuring FIFO, and preparing all necessary release paperwork· Invoiced inbounds, outbounds and accessorial and reoccurring charges on a weekly basis· Booked appointments with carriers· Checked and scanned all completed BOLs and inbound receiving reports to customers· Provided customers with updated inventory listings and various reports upon request· Ensured inventory numbers balance and help investigate inventory discrepancies with warehouse staff· Performed routine administrative duties including answering phones, emails, scanning and filing

-Receives orders and prepares them to be picked.-Answers incoming calls from drivers and directs them appropriately.-Prepares export paperwork as well as extra labels needed for a products final destination.- Matches shipping documents to orders shipped- Keeps inventory of warehouse supply and requests orders through main office.-Responds to e-mails and addresses in-person inquiries from shippers/receivers and order pickers

Vendor MaintenanceEnsure invoices are authorized and coded properlyData Entry, filing, sorting organizing invoicesEnsure invoices are paid in a timely mannerPrepare all accounts payable reportsMonthly vendor statement reconciliationPrepare on Demand Cheques daily and monthly cheque runsProcessing of daily bank deposits

- answer and direct phone calls to appropriate individual- distribute mail to appropriate individual- prepare of tender and bid packages- evaluate tender and bid forms - check all subtotals of each pre - construction category - award bid to top bidder -preparation of certificates and proposals- filing - in charge of the filing system - organize and move files if needed -photocopying and scanning of cheques, emails, forms and engineer drawings-folding of engineer drawings-data entry of employee timesheets and company expenses (end of month) (Project Manager and Excel)

• Maintain and updated inventory records• Reconciled inventory discrepancies• Reported stock issues to management