Megan Gavin Email & Phone Number

Durham, North Carolina, United States

Remote

Raleigh-Durham, North Carolina Area

• Lead and provide expertise, managerial guidance and direction to the Meetings & Conferences programming team (including multiple direct reports) in support of department and organizational strategies and policies..
• Successfully transitioned/transformed the Association’s 2020 in person conferences to a virtual-only format and exceeded forecasted revenue targets
• Led the development of new global conference products and brand expansion from concept to execution in new international markets with a focus on innovative design, market/Association member needs and profitability
• Partnered with senior internal and external stakeholders, along with thought leaders to develop a series of events that would propel our global events strategy forward and appeal to members worldwide
• Developed and implemented new event management system software. Required mapping of current processes and determination of future needs to improve efficiencies across the Association.

Durham County, North Carolina, United States

Raleigh, NC

• Account Manager for multiple clients
• Project management of events such as product launches, advisory board meetings, promotional dinner meetings, webinars, investigator meetings, teleconferences and brand marketing content development meetings
• Project management responsibilities include (but are not limited to) site selections, production and design of all promotional marketing materials, correspondence and communication with event and client attendees.
• Manager of multiple external vendors – pre, during and post events – to ensure all contract requirements are fulfilled and their level of service meets our clients’ expectations
• Client budget and financial management – responsible for individual client event budgets (up to $1M), monitoring and reporting
• COS Meetings financial management – daily management of company budget and expenses, accounts payable and receivable, tax reporting

Raleigh-Durham, North Carolina Area

• Responsible for the organization and implementation of all company marketing events
• All tradeshow and convention management – included organization of booth space, liaising with convention and conference personnel, budget management, room block/meeting space selection and staffing
• Project management responsibilities included (but are not limited to) site selections, production and design of all promotional marketing materials, correspondence and communication with field personnel, creation of.
• Manager of multiple external vendors – pre, during and post events – to ensure all contract requirements were fulfilled and their level of service met our expectations
• Department lead for development and creation of new meeting registration software program. Software needed to be customized to feed and accept data feeds from pre-existing company programs such as Veeva, Concur & our.
• Budget creation (excel), monitoring and reporting.

South Melbourne, Australia

• Account Manager for all Golf Australia sponsors (Coca-Cola, Srixon, Titleist, Audi, Groupon etc) o Ensured that all sponsor benefits were carried out in accordance with current contracts o Managed existing sponsor.
• Program Development Manager - Crown Lager Social Golf Club (CLSGC) o Created and implemented the marketing strategic plan o Liaised with graphic design, advertising and public relations agencies to promote the program.
• Event Organization o Organized the ISPS Handa Women’s Australian Open 2012, Golf Australia Marquee at The Presidents Cup 2011 and multiple CLSGC member golf days – tasks included:  Invitation design and distribution.

Raleigh-Durham, North Carolina Area

• One of four event planners responsible for the organisation and implementation of all company marketing events including large scale product launches and international conventions/conferences (e.g. Digestive Disease.
• Project management responsibilities include (but are not limited to) site selections, production and design of all promotional marketing materials, correspondence and communication with field personnel, creation of.
• Manager of multiple vendors – pre, during and post events
• Budget creation (excel), monitoring and reporting
• Post event reports – including successes, challenges and areas for improvement, as well as final budget submission

• Daily diary management (Microsoft outlook)
• Responsible for the organisation of regular, heavy travel arrangements
• Reconciliation of personal and business expenses for executive
• Design of advanced level PowerPoint presentations
• Proof reading, comparing, redlining and distribution of all legal briefs, contracts and correspondence
• Preparation of agendas and minutes for department meetings and quarterly Board meetings

• Executive Assistant to the President & CEO, and Senior Vice President of Finance & Administration and CFO
• Responsible for the organisation of regular, heavy travel arrangements for senior executives and board members, both locally and internationally with detailed itineraries
• Daily diary management (Microsoft outlook)
• Scheduling of daily conference calls
• Organisation of office conferences, senior staff meetings and functions
• Liaising with Board Members and shareholders daily helping with their inquiries

• Office Manager
• Office Manager of company headquarters containing 50 employees
• Supervision and management of office receptionist
• Oversee and manage daily office functions to ensure office runs smoothly and efficiently
• IT troubleshoot expert – first point of contact for all IT issues
• Vendor selection and management

• Diary management for 17 senior lawyers & Director (Lotus notes)
• Travel coordination
• Office Management - control of daily office tasks including stock management, telephone queries, mail distribution, correspondence and database construction and management
• Conference/event planning and implementation, professional development training organisation
• Preparation of agendas and minutes for Department meetings
• Construction & design of PowerPoint presentations

• Executive Assistant
• Diary management (personal and professional)
• Company Secretary - Responsible for incorporating all new companies with ASIC and maintaining hundreds of company registries
• Organisation of meetings/conferences
• Preparation of PowerPoint presentations
• Travel organisation & coordination

• Preparation and follow up of conference, wedding and golf event quotes and contracts
• Site inspection tours of resort function and accommodation rooms
• Liaising with incentive/inbound agents throughout Australia
• Liaising with staff and golf club personnel regarding the set up and implementation of event running sheets
• Menu planning, decoration consultation and attendance at function to ensure smooth running of event

• Preparation and follow up of conference and accommodation quotes and contracts for the US incentive and corporate markets
• Liaising with incentive/inbound agents in Australia and the USA
• Site inspection tours of hotel function and accommodation rooms
• Account Manager for major companies such as Deutsche Bank, JP Morgan, Credit Suisse Financial etc
• Production of monthly company production reports and hotel sales & forecasting reports
• Telesales and reservations

Masters, Mba

Currently completing my MBA part time/off campus

Bachelor Of Applied Science, Food Science And Nutrition