In addition to the responsibilities listed under Director of Programs and Events/Office Manager: I am responsible for the vision and operational success of all internal functions.

Convention and Event Planning (2010-currently)• Works with Executive Director in planning of annual international convention, including room blocks, logistics, marketing, and registration• Convention meeting logistics including assisting with site selection and working with organization’s BEOs and the hotel BEOs• Coordinated large, multiple days conventions and weekend board meetings• Coordinate all registration for 975 attendees and their families and travel coordinator to ensure attendee has all the appropriate information to attend the event—have worked registration for four conventions held in Dallas, Las Vegas, Louisville, and New Orleans• Create promotional and informational materials to ensure attendee has all the appropriate information to attend the event—work with Creative Suite program to create collateral• Work with hotel convention services managers to assure a great meeting on site, reviewed room blocks, catering and audio visual needs• Assist with hotel bill review and payment• Help with theme and entertainment selection for convention functions• Select, review and sign contacts for outsourced entertainment and speakers• Produce convention schedule and worked with volunteer team to finalize details• Coordinate volunteers on site for various areas including exhibits, registration, foundation and outside philanthropic vendorsCommunity Services• Acts as a liaison for Pilot International partnerships, including Safe Kids Worldwide, Freedom Foundation, and CARE USA• Oversees Pilot International scholarship and grant applications process—including working with volunteer committee• Created Community Service Manual to establish procedures for clubs to use as a guide • Serves as international contact for our BrainMinders program that worked to keep children safe• Serves as internal PR agent for 360 clubs and their community service areas—provided press releases and assistance

Membership• Prepare and maintain Pilot International District directory distributed to District Officers and membership• Prepare and mail out New Member packets• Help prepare and mail ECR material for the Executive Board for District Conventions, as well as material for District Officers• Maintain file(s) of reports from ECRs distributed to Executive Board• Help to update and maintain club/member emails used for mailing lists• Assist with updating manuals and formsConvention• Responsible for creating registration forms for attendees, fundraising affiliates, and exhibitors• Process registration payments, program book ads, and purchase orders• Tracking attendance of convention and other events, assuring each registered attendee receives registration acknowledgements• Prepare floor plans for business meetings and meal functions• Responsible for recruiting volunteers to serve on different convention committees• Manage on-site registration with help of volunteer committee