Vice-president

Vice-president

In charge of the Montreal, wire rod mill, Feruni plants and Marketing & Sales department. Take charge of the entire recruitment and selection process for unionized and management employees Support and advise managers in recruiting new employees Organize and participate in various representation activities to generate quality applications Represent the company with its various partners, such as CEGEPs and technical schools, as well as organizations Identify individual and group training needs. Suggest and prepare individualized development plans Follow up on annual appraisals, the personnel appraisal system, identification of potential, recognition and development for organizational growth.

Contribute to the development of the organization, particularly in terms of attracting and retaining immigrant workers in the greater Sorel-Tracy region Develop and maintain relationships with various partners Participate in various round tables and committees Be aware of the market, its evolution and needs, in order to develop new services and raise the profile of L'Orienthèque Guide, support and collaborate with the team in the various phases of current and future projects Ensure that reports, offers of services and other documents are submitted on time and in compliance with the terms and conditions.

- Responsible for planning and managing the calendar for the Executive Director, prioritizing meetings, and making judgements regarding urgent and sensitive scheduling matters.- Works independently or at the request of the Executive Director, resolves a variety of complex matters, and monitors outcome. Acts as advisor and follows-up on anomalies and assesses and resolves administrative issues.- Understands and prioritizes the multiple issues and files that the Executive Director and the Project team are involved in and makes time-sensitive and proactive judgements about how these may be accommodated within a demanding schedule.- Provides executive level administrative support to the Executive Director in French and English, such as drafting communications to external stakeholders, minute taking, and preparation of meeting agendas and documentation packages.- Ensures all documents and correspondences are distributed in a timely fashion to stakeholders, including university colleagues, government officials and other partners.- Follows up, independently and to completion on action items related to meetings and enquiries, within the incumbent’s area of responsibility.- Develops and implements procedures, controls and record keeping systems for the office.- Works in close collaboration and consultation with the Director, Planning and Development and provides administrative support where needed.- Arranges and coordinates all business travel for the office.- Acts as Advisor regarding University Financial Policies and Procedures, monitors and reports on account spending and exercises financial controls where applicable.- Undertakes analysis of budgeting issues, assesses impact to the University/unit, articulate alternatives and recommend solutions.- Acts as approver for office financial functions.- Responsible for Human Resource Management

Administrative coordination of clinical education: - Contact with trainees' host sites - Sending various documents to sites and students: placement offer forms, confirmation letters, background check request...- Compilation of data concerning the different forms sent to students at the beginning of the semester- Payment management for host sites - Management of contracts/agreements with the host sites - Creation of videos as part of an online course available for clinical educators - Management of the protocol with the SPVM for the criminal background checks- Purchasing tests and materials - Compilation of data concerning clinical hours of students so that they can register as a speech-language pathologist- Sending graduation documents to studentsCoordination of scholarships and/or awards, sending of application documents to students, follow-up with partnersMeeting planning, communication with participants, room bookingDrafting of minutesAdministration of the school website and the Facebook pageDesign creation via Canva or Mailchimp for the different events taking place during the yearDistribution of postal mail and other documents to the different members of the schoolReception of visitors: I determine the purpose of their visit and direct them to the office / person requestedAnswer calls and emails about inquiries - forwarding calls and messages

Support to the pedagogical director Administrative support for the various activities of the campus so that these activities are carried out efficiently and effectivelyManage and maintain the database and ensure the accuracy of the information entered

Management of the office responsible for hosting and monitoring international students in exchange programs (Erasmus +, BCI, ISEP and bilateral agreements / about 500 students per year)Contact via email or phone regarding the different requests of international students and partnersWriting of various administrative documents: letter of acceptance to the university, official transcripts...Follow-up with partner universities and development of new relationships and new exchanges during fairs, open houses...Management of students' application files (support in all their efforts from arrival to departure)Administration of the university's website as well as the social networks linked to the International Relations officeManagement for University Residence (8 residencies for a total of 300 students)