Managed daily office operations. Coordinated company events. Provided managerial support for team of 12 billing specialists, ensuring compliance with company policies and accuracy in processing invoices and payments. Analyzed billing data and prepared reports for senior management to track performance and identify opportunities for improvement. Collaborated with internal and external personnel to resolve billing inquiries and collections. Utilized billing software such as Quickbooks and Track.

Managed contract categories for Maintenance (Mechanical, Industrial Cleaning, AIE, SPAIF, NDE), Facilities services, Rental Equipment, Capital, & Contingent Labor.

Managed contract categories for Maintenance (General and Specialty Mechanical), Facilities services, Rental Equipment, Security services, SPAIF, Contingent Labor, & Environmental

• Create purchase orders for services and offsite repair for maintenance and capital projects of Refining and Midstream assets• Effectively communicate with vendor, engineers, planners, corporate staff, and other company team members to obtain rate schedules, contractual clarification, Vendor Master data management, and general purchase order correspondence or queries• Point of contact for purchase order error resolution regarding GR/IR/Service Entry discrepancies, past due invoicing, and pricing or contractual inconsistencies• Weekly and Quarterly Procurement Compliance Reporting• Coordinate contractor qualification and clearance with Safety and Security Department including subcontractor access, site access agreements, safety and training variances, and ISNetworld• Maintain local Procurement procedures, document templates, Bid Waivers, and Supplier Bid List in Livelink and SharePoint site

• Responsible for Contractors and Subcontractors contractual and safety qualification for site access and badging• Process variances, subcontractor agreements, onsite supplier requests, site access agreements, Master Service Agreement CAS requests, Create purchase orders, and submit Vendor Master Requests• Contract Compliance, Purchase Order Compliance, Buying, E-payables, and OLA Expiration reports• Coordinate flow of Ariba contract documents to include: drafting, executing, and amending• P66 Corporate Ariba Support: Troubleshoot and report system functionality issues and provide enhancement opportunities• SAP, OLA, E-payables/Invoicing and Security/Badging Support• Maintain local Procurement procedures, document templates, and Supplier Bid List in Livelink and SharePoint site

• Managed system operation of Contractor Cost Management (CCM) Web portals, department processes and user guides, personnel, invoice submittal, exception review process, vendor onboarding and training• Maintain confidential Contractor Records (review Purchase Orders, process time or craft variances, new employee entry, time reconciliation to gatelog, data entry, validate timesheets, payroll, ensure contract compliance of invoicing and pay terms, auditing)• Support for external and internal users (error resolution, vendor issues, testing, AP/AR inquiries, purchase order set up, and system access)• Maintain and analyze Maintenance/Operations Headcount Forecast vs. Actual Reports• Prepare reports for Long Range Headcount Planning, CCM Usage Statistics, Overtime Statistics, High Intensity Hours• Quality Testing of CCM Web Portals

• Inventoried training resources and created tracking system• Updated training documents and procedures• Tracked training benchmarking results, delinquent CBTs, and leadership observations• Established plant-wide unit surveys to analyze and evaluate operator training• Assisted in coordination of State Police Camp, Teacher’s Institute, and Diversity Classes, and coordinated scheduling for TWIC enrollment and major leadership development program.

Balanced ATMs, researched ATM/Debit Card transactions, managed dispute cases, worked on DOS system for bank programs, online banking representative, audited OSCARE machines, and troubleshooter

Prepared Bid packages for Estimation, distributed plans and specs to vendors, project costing, general clerical duties, accounts receivable and accounts payable, and coordinated all project correspondence including: contracts, insurance, permits, materials, purchase order issuance, and close out.