Meghan S. Potter Email and Phone Number

Executive Support: supported two consultant's daily schedule via heavy and fast-changing calendar management, travel arrangements and expense reporting.Project Management: Maintained communications with clients, candidates and internally to ensure a speedy search process; travel or necessary arrangements for all parties with in the interview process; maintained internal systems for accurate reporting.Event Coordination: organized small dinners and speaking engagements for C-Suite attendees.General Support: materials preparation for internal and external meetings; invoice and contract management.

Executive Support: Directly assisted the Corporate Finance team on daily operations including; complex calendar management, international travel bookings, and detailed expense reporting.Project Management: Organized and managed all communication for a three-day round of meetings for client and prospective investors outside of the U.K.General Support: Prepared materials for internal and external meetings; assisted with full-time placement of the role.

Executive Support: Directly assisted the President and Founder on daily operations including; complex calendar management; prioritizing agency initiatives and meetings; and detailed expense reporting. Served as President's chief of staff to manage ongoing activities. Assisted with his professorship at Syracuse University through class material preparation, contact with students and travel arrangements.Personal Support: Handled a multitude of personal needs.Office Management: Project managed an office expansion. Ensured office appearance and needs were met including maintenance, decor and supplies.Human Resources: Assisted HR team with handling confidential and sensitive material related to personnel, organized interviews with candidates, and managed new hire documents and on-boarding schedules.

Executive Support: Directly liaised with Senior Vice President of Client Services for IBM and Account Executives including; complex and global calendar management and international expense reporting. Coordination of high volume international travel with detailed, door-to-door itineraries and ensured proper visa and other government documents were in order.Client Relations: Established and maintained relationships with external IBM marketing team and other C-Suite executives while also serving as main point of contact for the account.Event Coordination: Coordinated off-site IBM workshops for IBM executives and managed workshop speaker travel coordination, provided meeting materials and collaborated with facility staff to ensure all details of event were met.Project Management: Organized and was responsible for tracking monthly reports and presentations pertaining to the IBM account for external and internal teams.General Support: Produced minutes and action items for internal executive meetings, maintained internal communications on intranet site, served as backup support for other executives and general office management.

Executive Support: Provided direct support, including coordination and calendaring of meetings and events and produced expense reports. Demonstrated exceptional organizational and time management skills to manage executive schedules and prioritize tasks. Coordinated a high volume of domestic travel for executives and their teams with detailed itineraries.Conference Management: Produced company-wide conferences by providing travel and hotel accommodations for over 200 people, organized events and meetings, and arranged personalized social events.Program Management: Established team to create, develop and manage company-wide internal programs highlighting top performing employees and encouraging ideas to improve company efficiencies.Office Move Coordination: Facilitated office move as part of corporate expansion and managed additional office space.General Support; Prepared presentation for potential clients and Executive Committee, created and distributed meeting notes, correspondence and other documents; produced internal company videos for executive meetings and events. Produced reports pertinent to military housing analysis through U.S. and maintained company intranet website.

Live Event Coordinator (June, 2003 - March, 2007)Receptionist (October, 2002 to June, 2003)Event Booking: Assisted with booking and logistics for more than 300 live events per year.Analysis: Provided weekly analysis of event ticket sales trends within individual markets and reporting of Live Event P&Ls.Contract Management: Worked with venue management to agree upon mutually agreeable terms and collaborated with legal, finance and marketing departments on all live event contracts and review contracts to ensure accurate deal points. General Support: Maintained internal databases, complimentary ticketing system, company-wide live event calendars and served as primary contact between venue managers and marketing team.Executive Support: Provided administrative support to Vice President of Event Booking, including coordination of meetings and events, travel coordination and expense reporting.