Meka Bethea-Lee Email and Phone Number

Kingdom Concepts - Event Manager:Assist with the planning and coordinating of strategic events, including conferences, meetings, impact events, and other community functions. Provide logistical support around catering, transportation, accommodation arrangements, vendor management, and staff coordination. Helped manage and maintain event budgets, ensuring all expenses are tracked within the allocated budget.Coordinate with external vendors and Accounting to ensure vendors are onboarded into our payment system, purchase requests are processed correctly, and all event requirements are met.Oversee event registration and attendee management, including tracking RSVPs and managing guest lists. Provide on-site event support to ensure smooth operations and address any issues.Conduct post-event evaluations to gather feedback, identify areas for improvement, and contribute to continuous improvement. The HEB Foundation – Senior Administrator:Planned and coordinated strategic events such as conferences, meetings, impact events, and community functions. Provided comprehensive logistical support, including catering, transportation, accommodations, vendor management, and staff coordination. Managed event budgets, ensuring all expenses were accurately tracked and remained within allocated limits. Facilitated vendor onboarding and payment processing by coordinating with external vendors and the accounting team to ensure purchase requests were completed and event requirements met. Oversee event registration and attendee management by tracking RSVPs, managing guest lists, and providing on-site support to address operational needs and resolve issues in real-time. Conducted post-event evaluations to gather feedback, identify opportunities for improvement, and implement best practices for future events. Maintained accurate and organized event records, including budgets, contracts, and attendee data, to ensure accountability and streamline future planning.

Serve as the primary client liaison, meeting with clients to understand their needs and providing guidance on event setup and requirements. Manage vendor relationships by coordinating with vendors and ensuring smooth communication throughout events. Oversee the submission of bids, execution of contracts, and completion of necessary paperwork, including insurance documentation. Handle budgeting for events, including setting and managing budgets for food, beverages, and other logistical needs. Coordinate staffing by creating schedules, recruiting, and overseeing staff during events to ensure seamless operations. Supervise the setup, execution, and cleanup of events to guarantee successful outcomes. Ensure compliance with insurance, health, and safety standards across all event activities. Address and resolve issues that may arise during events with a calm, solution-oriented approach.

Project Manager Work as the liaison between the crew, venue and client. Manage onsite crew for all departments. Focus on the satisfaction of the client and confirm their show expectations are met. Event Producer Plan, manage, execute, and optimize events from beginning to end. This includes defining gear needs, deadlines, crew requirements, budgets, objectives, and evaluating performance. Provide onsite leadership and support to clients, suppliers and facilities to ensure all functions or programs occur as planned while monitoring service levels. Anticipates and resolves challenges onsite. Manages and directs other team members when serving as the lead. Helps manage or limit client liabilities. Acts as the main client contact point regarding operational issues, escalations, concerns and responses. Works with third party suppliers to arrange services provided by them.

• Determine labor needs for each event. Contact freelancer labor, negotiate rates and schedule in house techs to fulfill client's needs. Arrange travel needs, flights and hotels, as needed per job. • Generate production packages with schedule and layout of events. There were time I also had to generate the Purchase orders in R2.

Client Contact: Serve as the primary point of contact for clients and venues. Assess the client's requirements and provide quotes for their production. Ensure that the equipment and technical roles fulfill the client's needs. Allocate Crew Chiefs and Project Managers as needed. Sales: I serve as both an outside and inside sales representative. I meet with new or undeveloped venue spaces to assess their show requirements. Onsite Crew Chief / Project Manager: Serve as the primary onsite contact for the client, technicians, and venue. Oversee the onsite crew across all departments. Act as the intermediary among the crew, venue, and client. Prioritize client satisfaction and ensure their expectations for the show are fulfilled. Crew Coordination: Assess labor requirements for each event, engage with freelance workers, negotiate rates, and schedule in-house technicians to meet client demands. Organize travel arrangements, including flights and hotels, as required for each job. Create production packages that include the event schedule and layout. Gear Acquisition: Create an equipment list from the initial quote. Assess the needs for sub-rentals. Reach out to vendors to procure equipment and negotiate prices. Issue purchase orders for all sub-rentals and purchases. Job Accounting: Negotiate job pricing with clients, reconcile job costs, and prepare invoices. Ensure all purchase orders are generated and accurately priced Show Support: Provide on-site technical support to staff. Handle emergency calls that may necessitate a change in equipment or additional staff if not onsite. Operations Management: Overseeing the daily responsibilities of warehouse and administrative personnel. Developing procedures for equipment repair and servicing. Participating in daily meetings with department heads to guarantee the smooth operation of activities. Conducting weekly video conferences to delegate projects and address client requirements.

• Responsible for the data management using Oracle R2 Software.• Maintained and updated company website.• Sourced and negotiated sub-rental gear for productions.• Assisted project managers on all levels of event production.• Generated invoices using QuickBooks and Peachtree software.• Drafted and distributed production schedules to upper management and production staff.