Melanie Phan Email & Phone Number

Company General Administration:• Arrange logistic for office car usuage and transportation for visitor.• Manage subcontractor management, the purchasing, office maintenance as well as finding and compare quote from supplier.• Handle for booking of airline tickets, hotel reservations for all staff and visitor, making itinerary for logistic, trip/ event arrangement of company.• Assign for section admin to finish task as timelines given and company requirement. • Oversee the administration functions: security, resting areas, cleaning and office supplies, employee uniform.• In charge for company asset & equipment purchasing as well as well managed and properly used.• Deal with other partners/ supplier to get the best contracts.• Preparing PR/PO and monitoring administration expenses, records for company and solicit quotes and submitting invoices for payments.• In charge for Office facilities purchasing by checking quote and proposal. • Manage the companies’ facilities (showroom, workshop, office, servers, office equipment/system) with high standard of security, maintenance and up-keeping.• In charge for small of Company projects and construction.

HR management:1. Recruitment & training• Searching, do job posting to attrach candidate for company, interview & selected suitable candidate upon company requirement.• Build up and update jobs descriptions and staff records.• Oversee the registration of the new employees and the procedure of employees’ exit and set up the presentation of orientation programs for the newcomers.• Maintain an up-to-date organization chart for whole company and for regional operation.• Coordinate with training Acedemy and Supporting for training as well as translation, interpreter for trainner.2. C&B management • Inchage monthly payroll, commission, OT, pay slip • Manage for Social obligation for all company staff as: Social insurance register, Health Insurance cards, Unemployment Insurance. • Responsible for staff’s labor contract on time.• Conduct the annually performance review and propose the salary raise case by case. Follow up the salary review for the employee according to the company policy. • Ensure the annual leaves of employees are managed and recorded. • Make sure the employees are entitled the healthcare and personal accident according to the company policy • Develop and maintain a personnel filing system and staff database in both soft and hard copies to ensure the availability and confidentiality. • Prepare and submit the budget of HR and Admin for next financial year. 3. Employee relation• Set up labor regulation, guidelines, SOP for company procedure• Developing internal communication strategies and processes to keep projects, programs, and/or departments informed on critical HR issues, policies and procedures.• Organize the company events, activities (birthday celebration, year-end party, charity activity,...) • Deal with disciplinary/grievance and HR issues in compliance with the company regulation and policy • Ensure all company policies and procedures are up to date in line with current employment law.