Melanie Veach Email & Phone Number

• Lead the planning and execution of ~50 in-person and virtual events annually (client dinners, celebratory functions, conferences and seminars) for up to 300 attendees with budgets totaling $225K including
• Research and secure venues, approve contracts, oversee menu development, create invitations, and manage RSVPs
• Coordinate the development of speaker proposals for conferences, and work with attorneys to create presentation slides and handouts in advance of established timelines
• Manage and maintain data base that includes reviewing and updating client information to ensure data base is accurate; identify client demographics and level of company involvement to invite to private dinners.
• Purchase sponsorship and exhibit booths for 10-15 conferences; coordinate between conference organizers and attorneys producing and shipping all print materials and providing electronic marketing assets
• Create Zoom meeting links/invites, create polls and manage breakout rooms; conduct pre- and post-event surveys

Los Angeles, California, United States

• Oversee on-site logistics for interactive live events with up to 400 attendees; manage all staff, vendors, and volunteers, and coordinate VIP passes / access
• Conduct research on prospective sponsors, vendors, staff, and venues as well as contact prospects for sponsorship requests

Los Angeles, California, United States

• Produced 35+ events annually across the US for 50-250 guests with budgets ranging from $5K – $50K; corresponded with venues, managed contracts, and finalized invoices
• Served as the main point of contact for guest inquires prior to and during the event; provided ticket packaging information, ensured all payments were received, provided event program details, and tracked RSVP’s for.
• Handled multiple event productions at various stages ensuring tasks were completed within event timelines
• Built, managed and tracked pre- and post-event budgets in Excel including ticket revenue, event rentals and catering cost
• Reviewed guest feedback from attendees, partners, and vendors; presented findings to Event Director and executive leadership and strategized opportunities to enhance the guest experience; added guest feedback to.
• Created communication strategies for each event in collaboration with Marketing and Social Media teams, designed invitations and created copy for print and online

Los Angeles, California, United States

• Assisted Events Director with planning and on-site logistics; set-up seating/table arrangements, gift bags, and guest check list
• Assist in reconciling post-event tasks to ensure event wrap-up is finalized; communicate with guests after event to receive their feedback, receive final costs from venues and catering to input into the budget, save.

Greater Los Angeles Area

• Handled all inquiries from potential clients interested in booking event spaces for birthday parties, filmings, or photo shoots, in addition to providing rental packaging details
• Collaborated on ideas for in-house events, including on-theme decorations, catering options, and staffing schedule
• Scheduled casting actors and models for the stores’ website, including clothing photo shoots and promotional videos

Reseda, CA

• Created, distributed, and oversaw all public relations and marketing materials for the YMCA newsletter, aquatic brochures, and school publications
• Planned and updated the monthly schedule while managing all staffing and program scheduling for the department
• Oversaw and handled all customer service questions, comments, complaints for the aquatic program in person, by phone or email

Greater Seattle Area

• Created, distributed, and oversaw all public relations and marketing materials for the YMCA newsletter, aquatic brochures, and school publications
• Planned and updated the monthly schedule while managing all staffing and program scheduling for the department
• Oversaw and handled all customer service questions, comments, complaints for the aquatic program in person, by phone or email