Melanie Gilbert Email & Phone Number

San Francisco, Ca, Us

San Francisco, Ca, Us

San Francisco, California, Us

Executive support for:Chief Customer Officer (Elisabeth Zornes): Nov '19-May '20President of Products (Adrian McDermott) and EVP of Product (Shawna Wolverton): May '20 - May ‘21

San Francisco, Ca, Us

Sole executive assistant supporting executive team including CEO, EVP, CFO, and multiple SVPs.

San Francisco, Ca, Us

Maintain all responsibilities of previous position in addition to the following new responsibilities:- Extensive calendar support across multiple time zones for 5 executives, including two co-founders (CEO and EVP, Product & Technology) - Liaise with Board of Directors as well as outside investors; coordinate quarterly meetings- Plan international events including partner sponsorships, contract negotiation, budget, lodging, meeting space, travel, meals, swag, and special activities- Coordinate and host various company-wide social events

San Francisco, Ca, Us

- Extensive calendaring across multiple time zones for 3 executives- Organize and prioritize email inbox for EVP of Product & Technology- Comprehensive coordination for both domestic and international travel- Plan domestic events including partner sponsorships, contract negotiation, budget, lodging, meeting space, travel, meals, swag, and special activities- Manage weekly technical staff leadership meetings (agenda, notes, follow-up)- Assist with logistics on various strategic initiatives / campaigns- Create and process expense reports and invoices- Assist with preparing presentations, reports, and other business correspondence- Execute special projects (both business and personal) as requested

University Park, Pa, Us

Executive Support to Assistant Dean for International Programs• Research and prepare background information for initiatives• Draft correspondence and/or presentations• Review, summarize, and prioritize incoming requests• Coordinate domestic and international travel• Prepare and submit expense reports• Handle confidential salary information• Assist in coordination of staff retreats and Advisory Council meetings• Participate in hiring and onboarding of new employees• Develop, compile, and analyze data to detail impact of departmental programs and servicesStrategic Initiatives and Special Projects• Participate in brainstorming, implementation, and review of strategic initiatives • Envision and develop strategies to streamline processes and maximize productivity• Act in absence of Assistant Dean on a variety of projectsProject Implementation• Develop work plans and oversee project phases to ensure effective and efficient workflow• Travel with student groups for logistical and crisis management, resolving student conflict/behavior issues, and evaluating destination for future programming• Develop relationships with Federal, State, private, and internal representatives to communicate relevant, timely information concerning research projectsFinancial Management of Research Grants• Day-to-day management of 15 research grants worth $2.5M annually, spanning 14 countries• Collaborate with 23 research faculty to analyze expenditures and forecast future financial needs• Assist in proposal and budget development for a variety of research projectsVisiting Scholar Coordination• Pre-arrival logistics including J-1 visa procurement and compliance• Post-arrival logistics including campus/cultural orientation, payments, transportation, etc.• Post-departure logistics including follow-up, program closeout, and finalizing reportsIn my tenure with this department, I have received three promotions, each resulting in increased responsibility and autonomy.

University Park, Pa, Us

• Processing of payments for services, purchase orders, wage appointments, and interdepartmental transfers, among others• Develop and maintain databases; improve current databases to reduce manual entry and improve accuracy and ease of use• Significant role in the development of a cost recovery plan for the office• Reconciliation of income and processing of deposits• Gather information and prepare a variety of financial reports for conference planners, administration, faculty, and/or customers• Monitor, maintain, reconcile, and finalize department and conference budget accounts and statements• Financial closing of programs, including invoicing and processing refunds

Master Of Education (M.Ed.), Youth And Family Education

Bachelor Of Science (Bs), Business Administration And Management, General