Melina Karotsieri - Koulouvatou Email & Phone Number

Agia Paraskevi, Gr

Athens, Attiki, Greece

Key Responsibilities: • Initiate and manage the Security Clearance process based on requests from HR, CSO & PM, ensuring all applicant information is complete. • Maintain and update tracking records for all clearance applications. • Communicate with applicants, providing detailed instructions and reminders for submission deadlines. • Collaborate with national and foreign authorities to ensure proper documentation is submitted for non-Greek applicants. • Review and approve completed documents, coordinating signature verification. • Prepare and send security clearance packages to the Greek Authority, and update records upon receiving the registration number. • Manage the receipt and distribution of issued Security Clearance Certificates and oversee procedures for suspension or revocation of clearances.Additional Responsibilities: • Handle travel arrangements, equipment orders, and asset requests for department staff. • Manage employee expenses and process invoices in collaboration with the accounting department. • Coordinate daily operations and serve as a central communication point between departments. • Provide operational support, ensuring efficient execution of administrative tasks. • Support Contract Support Officers (CSO) and Presales teams as needed. • Assist new team members with onboarding and familiarization with company procedures. • Act as a liaison between the International Department and other business units. • Facilitate communication and address daily requests via email and Teams. • Manage the contract signature process, ensuring timely approvals in collaboration with the Legal Department. • Review, organize, and store business documentation and contract records.

Athens, Greece

- Prepared project traffic schedules and monitor progress.- Maintain complex and detailed system of project and creative files.- Coordinate with project heads to release of final product pieces.- Developed project milestones and proactively managed completion through effective scheduling, persistent follow-up, and accurate tracking.- Improved efficiency to project processes for all departments.- Stayed on top of tight deadlines to receive work from outside contractors.- Inspected and signed off on creative and communication pieces.- Resolved production issues quickly to prevent time loss.- Researched and hired outside vendors to complete complex tasks.- Oversaw project budget and monitored expenses.- Took responsibility for organization, administration and line production involved in producing TV commercials.- Worked directly with clients (creative team, accounts) in order to propose the best talent for a project.- Monitored supplier invoices and offered day to day support with financial matters.- Send cost estimates, quotations, process invoices for payment for external partners/ outside parties, advertising agencies and other clients.- Increased revenue on accounts, turning them around to high profit margins in multiple projects.- Prepared and lead production meetings with external organizations.- Built and maintained strong, long-lasting client relationships.- Excelled at team working, as well as working independently, handling a varied high-volume wok.- Demonstrated an ability to manage multiple projects under tight deadlines.

Athens, Greece

- Perform clerical duties (arrange meeting, mailing and filing correspondence, preparingpayrolls, placing orders, and answering calls).- Type correspondence, meeting notes, and forms among other documents.- Perform in additional duties when required, including drafting brochures and organizingthe filing system.- Organization of promotions and events assistance.- Assist to plan, organize and coordinate a wedding.- Organization of travel and accommodation arrangements for staff and crew.- Arrange private aircrafts and helicopter charter flights for clients.

Athens, Greece

• Creating graphic elements (photos, logos, icons) for internal marketing campaign use.• Researching, assisting and presenting new ideas for creative marketing campaign.• Creating mood-boards, color-boards and trend-boards for creative projects.• Developing design briefs, concepts, graphics and layouts for product illustrations and company logos. • Producing new ideas, concepts and developing interactive designs.• Provided assistance to other graphic design team members as needed.

Athens International Airport El. Venizelos

- Develop and continuously improve on an understanding of aircraft use, their range,capacity and crewing.- Managing private jet charter bookings from enquiry to post flight report.- Flight watching - overseeing flight departures- Data management (In-house charter management and CRM system)

Bachelor Of Arts (Ba)

Education record

Associate’S Degree

Igcse, Ib