Melinda E. Email & Phone Number

Fairfax, Va, Us

Fairfax, Va, Us

United States

Chantilly, Va

Tysons, Virginia

Performs administrative duties for principal brokers in the company. Screening and directing calls to the appropriate party, making travel and meeting arrangements, preparing CoStar reports and other reports pertaining to listings, editing and proof reading agreements and leases, project coordination and event planning and maintaining property files. Ordering and maintaining office supplies and working with outside vendors to produce marketing signs, banners and other print materials.

• Responsible for creating and recreating existing drawings, brochures, floor plans, site maps, as well as creating original camera ready art work and layouts using scanners, hand drawings and computer software.• Manage various assignments simultaneously, including but not limited to, camera ready art, design and layout of brochures, overhead and bound presentations, special events information, and special projects.• Create and maintain graphic design sample books, to be used as a resource.• Maintain all graphic design equipment and software.• Provide graphics design and project support to requesting departments, as to reduce various costs, for example, produce camera ready art, inhouse announcements, invitations, etc.• Responsible for tracking workflow, ensuring that jobs are completed in required time frames to client specifications. Keep log and updates regarding various graphic design jobs and their progress.

• Develops familiarity with clients and programs.• Participates in team meetings, understands teams objectives andanticipates needs. Works with the team to create marketing solutions.• Assists with the preparation of proposals and presentations. Coordinatesthe execution of proposal materials, including but not limited toorganizing, collating, binding, etc.• Produces informational fact sheets, marketing packages, etc.Coordinates mail-outs and fax-outs of information.• Prepare owner reports, activity reports.• Coordinate marketing team’s calendars and meetings.• Create marketing files and compliance documentation.• Maintain informational marketing databases.• Perform administrative duties such as typing, preparation of expensereports, answering phones, copying, faxing and report preparation.• Keeps research art and collateral supplies current and stocked.• Coordinates with Client services manager to keep national agreementsand local market maps and data graphs stocked.

Maintained the professional appearance of the immediate front office to include receiving and screening visitors, answering telephones, referring inquiries to the appropriate staff, arranging appointments, maintaining office access and security procedures. Performed clerical functions for the Director and Assistant Director of Admissions as well as Admissions staff. Performed office management duties as assigned and coordinated work flow between Admissions Counselors. Administrative processing of admission files and issues related to successful recruitment and enrollment. Arranged office parties, luncheons and birthdays. Developed detailed knowledge and understanding of office and university policies and procedures in order to assist counselors, students and professors.

In-plant print production coordination and communications, from pre-press to bindery. Direct client contact for estimating specifications, job planning, proof and print approval, shipping, etc. Monitor from 10-20 print production jobs at any given time, all in varying stages of development. Contract vendors for outside services and issue purchase orders. Maintain job specifications and estimates on a database for cost center reconciliation. Generate weekly job status and billing reports. Track estimate vs. actual costs and prepare final billing information for accounting and marketing on each job. Assisted in creating Standard Operating Procedures for print and assembly vendors.