Based on established work processes, review, log, index, distribute, maintain, retrieve, and file a wide range of project records and revision-controlled documents (drawings, specifications, supplier submittals, correspondence, material requisitions, request for information, SDDRs, etc.) in accordance with procedures, instructions, and guidelines.Perform accurate data entry, maintaining less than 2% error rate, using InfoWorks (Bechtel’s electronic document management system). Assist internal and external customers and coworkers, engineers, expeditors and vendors with questions or issues pertaining to document numbering, work processes, electronic signatures, document legibility, etc.Train new employees on DMC procedures and processes, including monitoring their work and providing corrections as necessary.Train and new and current document specialists on work processes, use of software applications and procedural requirements.Maintain project files in hard-copy and electronic retention systems, as required.Update vendor information in the RAM Database and flow of communication with support team.Close multiple types of change documents and verify that affected documents have correctly incorporated the change document.Create and/or update desktop work instructions and procedures.Provided support of personnel during interim hiring of a new Team Lead, including prioritize daily assignment of tasks based on oversight and direction from the Area Supervisor. Included weekly audits of data entry accuracy weekly for approximately 20 employees.Create and/or update desktop work instructions and procedures.Work with project employees to ensure records are complete and accurate and compliant with procedural requirements.Communicate daily with internal departments and with vendors nationwide to resolve issues and maintain consistency with project expectations.Demonstrate teamwork and flexibility with frequent schedule changes, including voluntary overtime.

As the Risk Management Specialist for Anesthesia Group of over five thousand Clinicians across the United States, I assisted the Legal Risk Management Office by facilitating the paperless detailed risk review process and tracking of over six hundred new and re-contract Clinicians along with over one hundred risk reviews of already contracted Clinicians on a monthly basis within a time sensitive time frame, while following strict rules and regulations. Manage the Anesthesia Program of over five thousand Clinicians world-wide.Facilitate paperless detailed risk review process, track of over six hundred new/re-contract Clinicians.Conduct over one hundred risk reviews of already contracted Clinicians monthly.Compose reports, spread sheets, email memorandums, and general correspondence. Verify licenses for new/re-contract evaluations by making phone calls, web searches and verification of multiple databases.Interface with upper and mid-level management to ensure accurate documentation, policies and procedures are followed.Ensure accuracy of data in database to remain in compliance with policies, requirements, and procedures; follow-up with other Departments if additional internal information is needed. Track tasks related to risk reviews using document tracking, ensure compliance.Provide a review outcome to the Clinician and upper management; send notification if any additional external documentation is needed.Create review questionnaires for Clinicians that require malpractice information to be updated; courtesy phone call to all Clinicians notifying them they are due to complete a new review.Train newly hired staff and assist other Specialists to ensure a better understanding of the risk process and work on special projects.Employee Event Planning Committee member; create event flyers and coordinate prize donations from outside businesses.

Job assignments during my 22 years of office management expertise required prioritizing and coordination of complex tasks to successfully allow achievement of the most critical tasks in an organized, timely manner with minimal supervision. I utilized my ability to problem solve, adapt to change, meet deadlines and work with confidential information while using discretion. Prepare email, official correspondence, including coordination of large-scale electronic distribution of reports. Determination of record requirements, submission of record packages, records retirement and authorship of office file codes; operation of office mailroom including development of mailroom procedures.Prioritize and coordinate complex tasks to successfully allow achievement of the most critical tasks in an organized, timely manner with minimal supervision, ensured compliance with policies, requirements, procedures and objectives.Technical and quality editing of documents, reports, procedures, presentations and plans.Maintain multiple action tracking databases, records, files and technical library; input data and produce reports.Coordinate staff training schedules and assembling of training manuals.Coordinator of multiple Department of Energy, Accident Investigation Boards.Assist employees and visitors with travel arrangements.Special Project Coordinator: escort employees, served as point-of-contact for documentation, developed and maintained charts and provided final edits on reports.Train and supervised multiple student-aid interns.Organizing meetings, management of conference room schedules, send out invites and ensure any IT requirements needed, procurement of necessary office equipment and materials.Support planning and production of Safety and Health Fairs.Create flyers for multiple employee (contractor and Federal) events.Answer multi-line phone, provide exceptional customer services and answer any questions.