Melissa Alanis Email and Phone Number

• Prepared invoices by vouching with GL codes for Accounts Payable weekly• Prepared check requests for approval by using Excel weekly• Recorded invoices and utility bills weekly for payment in Dynamics for AP• Organized invoices for pre-checks to get approved for payment weekly• Performed check separation and distribution by preparing to be sent through mail and FedEx weekly• Organized check stubs and invoices with lead sheets to be scanned into Docuware weekly• Processed hourly and salaried employee Payroll through Hotel Effectiveness and ADP biweekly• Recorded employee’s manual payments, garnishments, local residency taxes and direct deposits in ADP for Payroll biweekly• Recorded Payroll Funding and Journal Entries using an Excel spreadsheet and Corporate Focus program biweekly• Prepared payroll packs with employee checks to be sent through FedEx biweekly• Prepared vendor list and payroll timecards using Hotel Effectiveness biweekly and monthly• Recorded utility bills in an Excel spreadsheet weekly• Prepared reports for monthly financial statement distribution through email • Scanned balance sheet books and Journal Entries into Docuware monthly• Prepared and organized End Of Month packs for Accountants • Assisted General Managers and employees with Payroll inquiries • Processed employee’s unclaimed wages online and submitted to the state with payment quarterly• Prepared A/P Trial Balance reports for Open Payables Audit monthly

• Recorded hourly and field employee time sheets weekly for payroll in QuickBooks for Accounts Payable• Recorded invoices and bills biweekly for payment in Mainframe for A/P• Managed and tracked employee vacation and trainings weekly in a database and spreadsheet for Human Resources• Created purchase orders and processed invoices weekly in QuickBooks for Purchasing• Managed ordering office and coffee supplies monthly• Answered and directed incoming calls• Greeted visitors and directed them to appropriate department• Prepared copies and scanned purchase orders; filed purchase orders and invoices• Assisted employees with translation and inquiries on Human Resources policies • Prepared Procurement Card report monthly by scanning and tracking receipts • Recorded employees’ information in PeopleSoft for HR • Created reports, and managed monthly headcount in HRIS for HR • Managed data audits weekly in PeopleSoft for HR• Created and updated company organization charts and the employee directory for HR• Organized and maintained bulletin board with announcements• Prepared all outgoing and distributed all incoming mail, as well as FedEx and UPS packages• Organized events and catering

• Reconciled accounts by organizing student receipts and balancing the total amount of monthly revenue using Excel• Processed scholarship checks that were deposited and recorded them on ledger• Registered international students for an Intensive English Program and answered questions related to their life adjustment in the United States• Prepared enrollment letters, transcripts, and other documents requested by students• Answered telephone calls and e-mailed information about the program to potential students• Prepared copies of sensitive information like Visa, I-20, checks• Scanned documents; filed student records and vendor contracts• Distributed grade reports to students every six weeks• Assisted with planning social events and activities for students• Prepared orientation packets for students by organizing and assembling materials• Monitored computer labs to ensure computers were functioning properly and assisted students with the use of language software• Delivered documents to on-campus departments• Recorded students’ information and monthly expenses in an Access database