• Managing the calendars for the executive management team• Providing administrative support to a variety of tasks both off-site and in the office with respect to travel arrangements, events, meetings and conferences; reconcile travel and expense reports; accurately process invoices.• Managing all incoming and external phone and email requests while ensuring that the Customer and business priorities are always being maintained; monitor flow of information on behalf of the executive management team• Independently preparing correspondence in an accurate and professional manner• Generating internal social media content and wordsmithing the internal messaging• Generating financial charts, transform excel data into information and embed this information in powerpoint presentation• Handling personal and confidential information discretely• Using MS Teams to set up conference calls and file sharing• Coordinate the preparation and distribution of supporting information in advance of upcoming meetings.• Looking for continuous improvements by suggesting process improvement, researching and integrating new office technologies• Managing the smooth operation of the Executive Office

• Provided full administrative support for the Business Unit Directors and Sales Directors including;Maintaining calendar and email correspondence in a timely and confidential manner, onsite/offsite meeting organization, coordinated travel arrangements, itineraries and department meetings, forward all incoming faxes in a timely manner; managed outgoing faxes as required, created, organized and maintained filing systems, PPT presentations and expense reports• Controlled marketing material website and inventory for our warehouse by maintaining product number system for all marketing material, monitor material levels through the website and advise marketing team when quantity is low, notify warehouse when new materials will be delivered, sending PDF/scanned files of material to warehouse when they are to be added to the website• Processed all sponsorship requests under $5,000 following the guidelines and approval process• Creation of Purchasing Requisitions as requested , obtaining appropriate approvals• Reconciliation of expense reports for all Business Unit Directors, Sales Director and Project Managers• Assisted all members of the Immunology/CNS Marketing and Sales Teams as requested• Responsible for answering the main reception line and greeting visitors• Coordinated new hire space allocations and office set up requirements • Responsible for all Grand & Toy ordering, coding and processing of invoices• FedEx preparation - package and labeling daily as needed• Ensured all common areas are kept neat at all times• Maintained office meeting room calendar and ensure no schedule conflicts arise

• Provided full administrative support for the Communications team• Maintained and managed Directors and Managers appointment calendars• Managed/maintained the Communications budget – including budget process, processing/development of production estimates, purchase orders, project codes, accruals and invoices.• Supported townhall meeting logistics and develop post-townhall meeting survey evaluations.• Managed the advertising request process, and visual identity guidelines – liaising directly with employees and agencies.• Lead the daily media monitoring process and distribute company wide. • Lead planning behind AstraZeneca Canada Fun Day event.• Planned and coordinated meetings (internal and external); travel arrangements; and processing of expense reports.• Prepared PowerPoint presentations and Excel spreadsheets

• Maintained and managed the Directors and Managers appointment calendars, including scheduling meetings, location accommodation and refreshments• Monitored incoming emails, from staff or the public ensuring communications requiring action are forwarded appropriately, and matched with original requests for ongoing follow-up• Liaised on behalf of the Director with staff, and inter-departmentally within the corporation• File management, including maintaining files of department projects, confidential correspondence and information relating to employee records, working files etc.• Monitered all projects to ensure deadlines and budgets are met within the department• Processed all payments for the department with external vendors, internal suppliers via the SAP system and company credit cards, ensuring all approvals have been met and signed off by our controller• Consolidation of all credit card purchases once a month for all department members, ensuring all appropriate paperwork and back-up is provided•Word processing, including correspondence, reports, presentations etc. in Word/PowerPoint/Excel, including standard letter-writing composition as required• Updated the biographies for all the Siemens Canada Executives, ensuring all information and headshots are accurate and up to date• Responsible for documenting, tracking and responding to all sponsorship and donation requests submitted to Siemens Canada Ltd., and sending updated reports to Siemens AG in Germany, twice a year• Distributed all company related materials delivered from Siemens AG in Germany, to all Siemens Canada locations• Managed the purchase and stocking of all office and stationary supplies for the department• Represented the department as an Information Security Advisor (ISA), and as a member of the Joint Health and Safety Committee

• Monitored quality, budget costs, and timelines associated with various projects• Developed project delivery tools as required (critical path, budget etc.) • Supported management and implementation of deliverables • Coordinated and scheduled meetings• Interfaced with project team members and monitored client requests on a daily basis • Supported Project Manager role responsibilities in absence of Project Manager• Escalated issues to the Project Manager, Project Leader and Client Manager as required • Liaised with client re: virtual team outputs and timelines• Trended Analysis and ad hoc reporting• Process Management (follow-up faxes, emails, financials, report generation, proofing etc.)• Managed role responsibilities within/to Quality Management System (QMS)

• Co-ordinated various accounts through a series of processes that enable sales growth • Worked on broadcast computer systems to organize, input orders, maintain contracts, reports and other daily functions• Prepared bookings from submission stage to final confirmation • Advised agency/clients of confirmation of order via e-mail or fax• Liaised with station managers, traffic departments, marketing/promotions, revenue managers, research, and station representatives to ensure campaign is executed accurately and correctly • Achieved and excelled quarterly, weekly, daily sales targets by making good pre-emptable inventory as well as up-selling inventory in a distinct time period and co-ordinating other client campaign opportunities • Negotiated make-good inventory and program changes as well as providing clients/agencies with alternative solutions when necessary • Co-ordinated with Account Executives in a challenging, versatile environment in conjunction with establishing team objectives