Melissa Gladding Email & Phone Number

Remote

Stamford, Connecticut, United States

SpringWorks Therapeutics is a clinical-stage bio pharmaceutical company that identifies and advances promising sciences and pioneers efficient pathways for drug development for patients with severe rare diseases and cancer.

New Haven, Ct

Support Executive Director of Patient Services and her direct reports with scheduling and exceptional support as neededAct as site lead for Patient Services Department for New Haven OfficeProject Owner of all Patient Services materials (from approval thru Veeva to fulfillment for use at vendor)Work closely with cross-functional partners to ensure any materials that are utilized are current and approved for useHeavy Budget management and vendor contact, Coupa Purchase Orders and accruals for forecastingCoordinate all Patient Services events including ordering of promo materials for Pt events and coordinating attendanceHeavy Project Management skills as the only Patient Services Launch Team Member for the past five product launches, working around the clock on approvals to ensure patients received the most current approved messaging from Alexion. Updating the current US Website working closely with IT at launch to update all PT Services materials immediately upon approvalHelped to launch the online enrollment form which resulted in ease of access to patients

Cheshire, Ct

Schedule and manage an exceptionally high volume of global meetings with colleagues, vendors and consultants on a daily basis.Provide direct support including calendar management to Executive Director of Distribution, Trade and Patient Logistics as well as general support to E.D.'s direct reporting team of directors and departmental staff.Coordinate complex travel arrangements for both domestic and international travel ensuring the most cost/time efficient resources are utilized. Prepare and process expense reports to ensure charges are compliant with company policies, and are paid in a timely manner.Manage vendor relations from initial RFP to vendor account set up in company systems.Coordinate the execution of all/any necessary Confidentiality Disclosure Agreements prior to any informative sessions per legal requirements.Create and track all purchase orders for vendors and contractors in SAP.Code and approve all incoming invoices in SAP system.Maintain spreadsheets to track all external vendor contracts, monitoring to ensure dollar amounts are kept current and dates of contract are valid as required.Process highly confidential documents by obtaining required signatures to authorize time sensitive approvals as required by various corporate policies. Create and maintain all department documents and ensure that those documents adhere to company policies at all times.Heavy Logistic Management -Track daily shipments of cold chain medicine to ensure timely delivery to correct facilities, If issues arise follow up to ensure delivery will occur prior to required 72 hour window or returned for destruction.Create and continually update departmental processes binders to ensure each department employee has the most current edition of each SOP at their desk.Organize and execute all departmental events on site as well as several events globally.Secure corporate discounts with local vendors - recently as much as a 40% savings on airport parking.

Oversee operation of all departments while ensuring deadlines are met.Accounts Payable / Accounts Receivables.Payroll - Bank transfers.Maintain employee's files/ time off requests.Arrange all company travel; International and Domestic.Work closely with vendors to ensure jobs are completed by proposed

Heavy Calendar ManagementArrange all domestic and international travelSchedule facilities and prepare agenda for executive's meetings.Coordinate projects to ensure progress and deadlines are met as well as handle all administrative tasks pertaining to projects.Work closely with vendors and contractors to ensure projects are completed in a timely manner.

Ran front desk for financial firm as well as several prestigious tenants Answered telephone, take messages and direct all calls to appropriate party Received and directed all deliveries and messengers Tracked operations cost for the floor while working with the accounting department to correctly allocate charges to each company Provided comprehensive secretarial and clerical support to portfolio assistants and management Responsible for daily bank deposits for company as well as clients Reorganized old filing system to an updated digital system with company wide access

Arranged and organized all domestic and international travel Responsible for tracking all onsite hours and billing to the correct job Heavy calendar management of installations and service technicians Drafted and proofread all contract proposals and replacement part quotations Responded to all customer inquiries for onsite and telephone support and initiated follow up to ensure that the customer's needs were met within a twenty four hour window Coordinated all incoming and outgoing system/parts shipments

Associate Degree, Liberal Arts

General Studies