Melissa W Mcquade Email and Phone Number

Director of Administration encompassing facility management with more than 35 years experience in supporting high profile executives in the Washington Metropolitan area. Strong ability to conceptualize, plan and implement projects to successful completion. Multi-task and manage all aspects of office administration. Supervise support personnel, encourage an “all hands” approach to projects. Exhibit an upbeat energy, which reflects favorably on the organization. Experienced in Microsoft Office programs. Effective and diplomatic communicator in difficult situations. Facility management onsite (22K sq ft) and two satellite offices.Fleet management for 100+ vehicles on several remote projects.Schedule and manage all office services.Corporate Secretary (encompassing scheduling & attendance of all board meetings, maintenance and distribution of employee stock plan)Complicated domestic and international travel for CEO, EVP, visitors and VIP’s.Preparation of expense reports monthly for CEO & EVP, Executives and self (approx $50-75K/monthly).Corporate space planning 60-80 onsite personnel.Maintain corporate furnishings, purchasing, disposal and inventory.Maintain up to 5 corporate leased properties; negotiate leases, furnish, utilities, breakdown.Vendor contract negotiations (all office equipment and services).Negotiate corporate hotel rates for facilities.Compose and disburse corporate policy memoranda company-wide (U.S. and India).Extensive calendaring: monitor 4 conference rooms, calendar leased properties for personnel.Maintain corporate vehicle for executive personnel use.Extensive overhaul with phone usage and protocols (mobile/US LD/International LD).Monthly operations budget management for invoicing (three facilities). Assist with yearly budget review.Accounts payable software (Great Planes), assist with data entry.Manage corporate trademarks; assist legal department as required.

Practice Areas: Litigation, Personal Injury, Medical Malpractice, Products Liability (Plaintiff Firm) Admin/Office Management Duties: Responsible for word processing of all types of documents, i.e., briefs, pleadings, correspondence, for up to four attorneys. Setup, build, maintain and teach use of forms and macros in word for all employees (administrative and attorneys). Created "paperless" filing system for office so everything could be scanned and stored electronically (Adobe Acrobat). Travel arrangements. Calendaring for 3-attorneys linked calendar system. Extensive work with PowerPoint, Sanction II and Adobe for courtroom and classroom presentations for lead attorney of firm and incorporation of Sanction-II database for trial presentation (extensive use with video editing, i.e., depos and other videos, within Sanction-II). Work with client/document database on Access. Research and purchasing of new equipment (computers, Xerox, fax, all electronics). Negotiate service/maintenance contracts of office equipment and services, i.e., Xerox, Lexis/Nexis, Website, Computer Maintenance. Purchase, maintain and administer all computer software packages. Computer Management Duties: Responsible for computer network administration for office (10 workstations/1 fileserver), i.e., problem solving; installation and implementation of all software; training personnel on new programs and applications; administration of daily backup of system; monitor virus software updates. Maintain and manage all IT-related issues: from scanning, sorting and organizing electronic files to managing and setting up user accounts (includes managing email system) and maintaining rights and access on Novell for all employees. Registration and management of domain names.

One long term assignment for the Maxwell Foundation in McLean. Worked directly under the Foundation manager's direct supervision (Lowell Harmison, Ph.D.) and second in command (Joan Markessini, Ph.D.). Chief duties were preparation of correspondence for supervisor's signature, typing/word processing (Microsoft Word), proofing and formatting of documents, i.e., speeches, reports, briefings, correspondence, proposals, etc.; maintaining calendar, making travel arrangements and screening calls; establishing and maintaining filing system; maintaining expense account and expense reports, limited accounts receivable; ordering supplies and equipment, and other various general office duties.

Supervised receptionist and temporary personnel. Utilized acquired knowledge of word processing systems (Microsoft Word and Enable) to perform all phases of document production including typing/text entry of proposals, reports, manuals, correspondence, mailing lists and all other necessary documents. Proofread for grammar, punctuation, and format. Created graphics utilizing GEM and Microsoft Windows for vu-graphs, briefings, document exhibits, and figures; photocopying, binding, packaging, and shipping of proposals and all other documentation. Standardized formats for letters, memos and other correspondence. Offered instructional help when required and trained new employees on use of computers and word processing.

Various assignments including Word Processing of proposals/reports for PRC; Word Processing for Intertek Import/Export; Data Entry/Receptionist/General Clerical on various other Assignments

Secret Clearance, currently inactive Monitored, reviewed, and analyzed computerized outputs; distributed and implemented data entry/retrieval on mainframe computers. Consolidated information prepared by specialists and composed letters, memos, and other correspondence. Assisted in researching and preparing visual aids and briefing scripts. Reviewed and proofread outgoing correspondence for grammar, punctuation, and format. Typed a variety of material from rough draft and plain copy. Accuracy was paramount at all times. Constructed various forms and instructional formats utilizing word processor (Peachtree Software). Set-up and maintained filing system. Gave instruction on computer use problems (i.e., word processing and mainframe). Prepared employee timecards for supervisor's signature. Performed receptionist duties, maintained and ordered supplies as needed.

No clearance required Typed, maintained filing system, ordered supplies, mail distribution, and timekeeper. Responsible for accurate punctuation, spelling and format of correspondence, receptionist and other general clerical duties.