Office Administration• Organization of physical and electronic files (Office 365)• Set up and maintain customer relationship management system• Booking team accommodations for out of town travelMarketing Support• Maintain / monitor HCTS social media presence • Work with leadership and vendors to improve search engine optimization.• Support with distribution of mailout and email campaignsSales Support• Cold calling / follow up calls of potential customers• Setting up appointments for sales• Route mapping of daily / weekly sales schedulesService Support• Prepare daily job sheets for service team• Maintaining project tracking documentsProcurement Support• Maintain relationships with material/component vendors and sub-contractors• Issue and follow up with RFQ and PO for materials and services• Track and supply leadership with input on vendor performance / issues• Contribute on vendor selection processService Projects· Coordinate and prioritizes job / project requests based on customer, subcontractor, projectcoordinator and component availability.· Maintains relationships with the network of outside vendors/suppliers and subcontractors.· Understand the project/program and its requirements through firsthand or direct reportinformation gathering· Obtain and review offers and quotes from subcontractors and/or vendors· Create and submit estimate reports or bids to appropriate persons (· Communicating awarded business to vendors and subcontractors, including submission ofwork orders / purchase orders for services to be provided.· Maintain and update project tracking in Office / Project Board.· Assure maintenance technicians / project coordinators / subcontractors are aligned withexpectations and timing of each project.· Review / edit closure project reports from maintenance technicians or subcontractors andsubmit to customer.

Accounts Payables / Receivables - scanning, coding and paying invoices. Matching packing slips to invoices, electronic and manual filing. Billing invoices to customer - ensuring that the invoices are billed to the correct purchase order/ work order. Maintenance Rental Coordinator - ordering all the maintenance rental equipment and tracking the work orders, jobs, and duration. Working with planners and supervisors to ensure that the equipment is called off when the job is done. Paying the invoices in SAP - making sure that we aren't over billed / double billed for equipment.