Melissa Jean Email & Phone Number

This position includes all the below work of Payroll assistance, AP, AR functions, assisting Communications and Compliance and all administrative duties. In addition it includes managerial accounting where monthly I review our Quantified Work Plan costs and revenues to ensure accurate reporting. I participate in the monthly WIP (work in progress) meetings where my findings contribute to our budget forecasting. Notably, in my time with the Mid Island Group I have assisted in streamlining processes and that have allowed us to operate as a single administrative office. This has been a collaborative effort that my skills and expertise has executed. Exceptional organization skills, a strong ability to prioritize work load and execute within deadlines, and an ability to communicate and collaborate with managers to ensure they stay on track has allowed me to accelerate in this role.

Parksville, British Columbia, Canada

Duties for this role include supporting payroll by tracking and submitting timecards and leaves. I serve as the primary contact for our employees and address all payroll-related questions. Accounts Payable and Accounts Receivable duties involve creating/cost-tracking purchase orders, accruals, stock withdrawals/reconciliations, journal vouchers, and creating/sending invoices to customers. Additionally, I do the A/R trial balances, send out monthly statements, and follow up with outstanding customers. Alongside these tasks, I take on minor roles in Communications and Compliance. All while being the sole Administrator in the front office and managing all the multifaceted responsibilities that come with it. Notably, I operate within strict bi-weekly and monthly deadlines to ensure employees are paid on time, and costs are accurately submitted in the correct month.

Parksville, British Columbia, Canada

In this role, my primary responsibilities involved meticulously managing timecards and ensuring accuracy to submit to payroll for processing and managing payroll paperwork for a workforce of up to 60 employees. I also played a vital role in the Accounts Payable process, overseeing bookkeeping and accruals for approximately 400 invoices monthly, which encompassed stock withdrawals and reconciliations. Additionally, I handled minor tasks in Communications and Compliance and close collaboration with all Managers and Foremen providing support in any capacity needed. While as a front desk Admin, my desk serves as a central hub including greeting visitors, handling phone calls, ordering supplies, housekeeping, filing, photocopying, and many other admin duties. I did this while ensuring my strict payroll and AP deadlines were met.

I served as a full-time Office Clerk/Dispatcher overseeing operations for the entirety of Vancouver Island. This encompassed employee management, handling Accounts Receivable for all completed company work, and managing bookkeeping for Accounts Payable for all subcontracted work. At its peak, my responsibilities included scheduling up to 45 employees and subcontractors including giving detailed instructions and training when required. I personally supervised the Mid Island division consisting of approximately 10 employees. Notably, I single-handedly executed the Accounts Receivables for both the Mid and North Island divisions, issuing an average of 200-300 invoices monthly. This demanding role required me to rotate every other week, remaining on-call 24/7 for Emergency Response.This position pushed my limits providing valuable lessons both on applying my certificate across a diverse range of duties and in what ways I thrive and am most valuable to a team.

I worked full-time as a Laborer and Traffic Control Person, with a primary focus on labor duties. As a Laborer, I operated UTVs on major highways in Southern Vancouver to collect litter and recycling for proper disposal. Additionally, I maintained several Municipal Rest stops, utilized weed whackers and chain saws for sign site-line brushing, and managed 3-meter trails along bridges for crew accessibility to the underside. I was also trained as a Traffic Control Person, specializing in Single Lane Alternating and small city Lane Closures. Embracing the role of a versatile jack-of-all-trades, I was flexible and able to contribute effectively to all the types of work SPR offered. For a period of 8 months, I transitioned to part-time employment while attending Camosun's School of Business.

I worked on two distinct projects in BC and Alberta, adhering to a demanding 2-week on, 1-week off rotation. Starting in Janitorial, I was trained in Confined Space and Fall Arrest and propelled into the field within the first few months. My responsibilities ranged from field-level tasks to administrative duties assisting with key figures like the Concrete General Manager, Quality and Safety teams. Notably, at one point I personally oversaw Gas Mask Testing for a 400+ person site, was the only trained Confined Space Monitor and conducted monthly Fire Extinguisher checks, all while managing regular labor duties and assisting GMs with admin work. This experience ingrained a deep commitment to safety, honed my time management, and improved my ability to manage many tasks efficiently.During my time I completed a JV Vigilance Program which was given only to select workers; a 20 step program which included tasks such as leading a weekly safety meeting, crafting detailed FLHA, attending GM meetings, recommendations and testing among others.