Melissa Cini Email & Phone Number

Altona, Victoria, Australia

Duties Include:Accurately and promptly inputting invoices into SAP & ELO systems, ensuring precise entry of relevant invoice details into Excel spreadsheets.Responding promptly and professionally to vendor inquiries regarding invoices, maintaining positive vendor relations.Annual setup of Purchase Orders in SAP for recurring maintenance services, ensuring efficient purchase order management.Providing support in creating presentations and proposals as needed, assisting in the preparation and distribution of tender documents for rail, civil, and construction projects.Performing archiving and administrative tasks within the department, assisting in organizing and maintaining filing systems.Maintaining department schedules and processes, ensuring smooth operations and effective time management.Coordinating contractor and consultant inductions for the department, ensuring compliance with insurance requirements.Handling general administration of the Rapid system on behalf of the property department, maintaining and updating department spreadsheets as directed by the manager.Assisting with the annual preparation of maintenance budgets, aiding in compiling tenant outgoings reconciliations and supporting documentation.

General Administration: Word processing Inbound calls Filing Customer service Preparing: Maintenance agreements Proposals Contracts Drafting: Briefing notes Marketing Assistance Collection of mail from post office Management of Social Media Investigating process improvements Ensuring subcontractor insurance certificates are current Attending client meetings and recording and preparing minutes Planning quarterly safety meetings Assisting the directors with any requirements Maintaining stock of office consumables Help managing key site (Bunnings) Invoice follow-up between main portfolio client and contractors Customer service (Phone and Email) Communication with external contractors Ensuring compliance of work completed by external contractors/organizations

Melbourne, Australia

Administrative Tasks Including: -Creating purchase orders -Creating purchase requisitions -Creating stock resolutions -Creating portfolio reports -Invoicing -Entering work tickets -Answering customer queries -Updating the afterhours roster -Creating stock orders -Generating invoices -Field link installation -Creating LMR folders -Undertaking mail outs -Setting up new contracts -Deleting contracts -Franking mail -Maintaining Photocopiers and printers -Maintaining office consumables and stationaryUsing Computer Applications including but not limited to:- Lotus Notes -SAP

Melbourne, Australia

- High Level of Customer Service - Supervisory roles in managers absence- Placing customer orders- Placing Bakery Orders - Stocking shelves - Time Management - Facing the shop floor

- Promoting Information Technology Service (ITS) within Victoria University (VU)- Updating content on ITS Intranet site - Updating &/or create Marketing Publications- Conducting satisfaction surveys & questionnaires- Producing newsletters to be used for external viewing- Promoting new and existing services- Organising events

- Preparing the store for its launch - Customer Service/ both face to face and over the phone- Helping with enquires

Bachelor Of Business, Marketing

Advanced Diploma Business, Marketing